Occasional Contributor

So i have an issue where i have been told to count the number of cell based on a certain criteria 


in this case i have to calculate the number of people working in sales dept i have two columns Name and Dept 

I can use =COUNTIF(RANGE,CRITERIA) to find the value but the problem is i am not allowed to use COUNTIF() and have been told to use IF function to do so . Anyone out there who can help me




9 Replies



You can try SUMPRODUCT.



Guess i didnt make myself clear i have to use an IF function . so is it possible to use the sumproduct inside the IF function??




If you don't have Microsoft 365 or Office 2021, confirm the formula with Ctrl+Shift+Enter.

@Hans Vogelaar  Sorry but your formula isint yielding the correct  answer

This =SUM(IF(B2:B6="Sales",1,0)) should give you correct result. Check you data either have leading or trailing space. Also this should work =SUM(--(B2:B6="Sales")).


Could you attach a sample workbook (without sensitive data), or if that is not possible, make it available through OneDrive, Google Drive, Dropbox or similar? Thanks in advance.


Thanks! This is what I see when I open the workbook:


The formula returns 2. Isn't that what you wanted?

I have figured it out thanx a lot for all your inputs tho