Forum Discussion
schedules with automatic updates
ABNelson961 Yes, it's possible, but the solution will depend on the layout of your current worksheet, and possibly on how many people you schedule for a location.
The attached workbook shows a couple possibilities. With the Layout1 worksheet, the worksheets for each employee would have the same structure as the main worksheet, and – in its simplest form – would include a formula for nearly every cell (but the same formulas would apply to every employee's worksheet).
With the Layout2 worksheet, worksheets for each employee need include only a single formula (using Excel's built-in FILTER function). In both cases, a particular cell in the worksheet (I used A1) must contain the employee's name (or unique identifier).
Yes, it is possible to extract each individual person's schedule to a separate worksheet and have the schedule automatically update when changes are made to the original worksheet. You can achieve this by using formulas and referencing the data from the original worksheet.
Here's a step-by-step guide on how you can set it up:
- Create a separate worksheet for each individual person. Name each worksheet with the person's name.
- In each person's worksheet, set up the same structure and layout as the original schedule worksheet.
- In each cell of the person's worksheet where you want to display the schedule data, use formulas to reference the corresponding cells in the original worksheet. For example, if the person's name is in cell A1 of their worksheet, and the original schedule worksheet is named "OriginalSchedule", you can use the following formula in cell B2 of the person's worksheet to display the corresponding schedule:
=OriginalSchedule!B2
- Adjust the cell references accordingly based on the structure of your original schedule worksheet.
- Repeat step 3 for all the cells where you want to display the schedule data in each person's worksheet.
Now, whenever you make changes to the original schedule worksheet, the corresponding cells in each person's worksheet will automatically update to reflect the changes. This approach allows you to have individual schedules for each person while maintaining a centralized source for updating the schedule.
Note: Ensure that the original schedule worksheet and the individual person's worksheets are in the same workbook for the formulas to work properly.
Time is on your side when you keep track of your schedule with customizable, easy-to-use Excel schedule templates. Scheduling everything from workday tasks to personal projects in Excel is easy to set up and esign to your liking with an intuituve template.
- I am glad that I was able to help you with your project. I wish you continued success with MS Office! 🙂
