Forum Discussion
Regarding the Paste value with copy formula
The behavior you're describing in Excel regarding the Ctrl + Arrow key navigation is tied to how Excel detects "used" or "occupied" cells within a worksheet. Let me explain the core concept behind this behavior:
Understanding Ctrl + Arrow Key Navigation:
- When you use Ctrl + Arrow, Excel jumps to the next non-empty cell or to the last used cell in the row/column. This navigation skips any empty cells in between, and it considers only cells that have content, formatting, or "used" status.
- The behavior depends on Excel's internal determination of whether a cell is "used," which doesn't always align with visible content like formulas or values.
Why Does Ctrl + Arrow Work Differently After Pasting a Blank Value?
When you paste a blank value using the Copy Formula method (e.g., by copying a formula that results in an empty cell or using Paste Special > Values with blanks), Excel treats the destination cells as "used," even though they appear empty. Here's why:
- Cell State After Pasting:
When you paste values (even blank ones) into a cell, Excel still considers that cell as "used" or "modified," despite it appearing visually empty. This is because the cell might retain a hidden format, formula result, or just the fact that it was previously occupied.
As a result, when you use Ctrl + Arrow, Excel treats those cells as part of the last used range and moves to the last cell where the paste occurred, even if it visually seems empty.
- Formula Results & Ctrl + Arrow:
If you paste a formula that results in an empty string (""), Excel still considers the cell as non-empty because a formula technically occupies it. This means that when you use Ctrl + Arrow, Excel navigates to the last "used" cell, even if the formula returns no visible value.
Common Scenarios That Cause This:
- Copying Formulas with Empty Results:
If a formula returns "" or blank, Excel still treats the destination cells as used. After copying and pasting values, the cells are marked as used even though they seem empty. - Pasting Blank Values (via Paste Special):
If you use Paste Special > Values to paste a blank or an empty string, Excel may still consider the cell as occupied. - Cell Formatting:
Even if a cell appears blank, any leftover formatting (such as borders or color fills) can make Excel treat the cell as "used." In this case, the Ctrl + Arrow key behavior changes, as Excel jumps to the last cell based on its internal "used range," which includes those formatted cells.
How to Handle This:
- Clearing Cells Properly:
If you want Excel to behave as if those cells were completely empty, you need to clear the content and formatting of the cells. You can do this by: - Selecting the range and using Home > Clear > Clear All or pressing Alt + H + E + A to clear everything (including formatting and cell contents).
- This will reset Excel's internal "used range" for those cells and should restore the normal Ctrl + Arrow key navigation.
- Check for Hidden Formatting:
If formatting is still applied (like borders or fill color), Excel might still consider those cells as used. You can manually remove formatting or clear it along with content.
Example of Resolving This:
- Pasting Blank Formula Values:
- After pasting values using the Paste Special method, select the affected range, go to Home > Clear > Clear All. This will remove any invisible "used" state from the pasted cells, and Ctrl + Arrow will skip over them as expected.
- Checking the Last Used Cell:
- You can press Ctrl + End to see where Excel believes the last used cell is. If it includes cells that seem blank, it indicates Excel is still treating those cells as used due to formatting or previous content.
Summary:
- Ctrl + Arrow moves to the next used cell, and a cell can be marked as used even if it appears empty, particularly after pasting values or formulas that return blank.
- Pasting values (especially blanks or formulas that return blank) often leaves behind a "used" state in the cells.
- To restore the expected navigation, clear the content and formatting of the cells using Clear All. The text and steps were edited with the help of AI.
My answers are voluntary and without guarantee!
Hope this will help you.
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Dear, NikolinoDE
- Formula Results & Ctrl + Arrow:
If you paste a formula that results in an empty string (""), Excel still considers the cell as non-empty because a formula technically occupies it. This means that when you use Ctrl + Arrow, Excel navigates to the last "used" cell, even if the formula returns no visible value.
As per your comment, Excel never exist empty values without using clear formatting or a delete button.
Yes, you're right. In Excel, cells are never truly "empty" after a value, formula, or any type of formatting has been applied to them, even if the visible result is an empty string (""). Excel considers the cells as "used" or "occupied". Even if a cell looks empty, formatting like borders, cell styles, or conditional formatting can make Excel consider the cell as "used." This will affect how Ctrl + Arrow behaves.
If you want to leave the formulas in place but still navigate more easily:
- Use the Find and Replace feature: Search for cells that return "" and clear them manually, but this requires constant checking.
Thank you for your understanding & time
- Dear Concern,
Thanks for your response. But there is an my question in this regard.
When using the shortcut keys Alt+H+F+D+S+K to select only blank cells, empty strings ("") are not considered as blank cells and are not selected. If empty strings ("") are not considered as blank cells, this should be indicated by a code() number. Can you please explain this?
