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Alison_Warlitner's avatar
Alison_Warlitner
Copper Contributor
Apr 25, 2024

Need help setting print areas

I'm use Excel for Mac and recently my worksheets are not staying at one page when I select "fit to page".

 

I larger spreadsheets and I can get the width to fit to the page by going to Page Layout --> Width --> 1 Page, but if I put the height to 1 Page instead of Automatic then it shrinks the entire spreadsheet to a small corner of the page. I can't figure out why there are so many extra lines at the bottom of the spreadsheet, its blank and there's no data. If I try to print or save as PDF, it will have an extra 3 - 4 blank pages at the bottom.

 

Can anyone help?

Excel
  • NikolinoDE's avatar
    NikolinoDE
    Gold Contributor
    Apr 26, 2024

    Alison_Warlitner 

    It sounds like you are experiencing issues with setting the print area and adjusting the page layout in Excel for Mac. Here is a step-by-step guide to help you set the print area and ensure that your worksheet fits on one page:

    1. Select the Range: Click and drag to select the range of cells that you want to include in the printout. This range will become your print area.
    2. Set the Print Area: Once you've selected the range, go to the "Page Layout" tab in the Excel ribbon.
    3. Define Print Area: In the "Page Setup" group, click on "Print Area" and then select "Set Print Area" from the dropdown menu. This will define the selected range as the print area for your worksheet.
    4. Adjust Page Layout: Next, go to the "Page Layout" tab again and click on "Size" in the "Page Setup" group.
    5. Adjust Width and Height: In the "Page Setup" dialog box, you can adjust the width and height settings to fit your worksheet onto one page. You can set the width to "1 Page" and the height to "Automatic" if you want Excel to adjust the height automatically based on the content.
    6. Check for Extra Rows or Columns: Make sure there are no extra rows or columns with unintentional data or formatting beyond your intended print area. Delete any unnecessary rows or columns to ensure that Excel doesn't include them in the printout.
    7. Preview and Print: Finally, use the Print Preview feature (accessible from the "File" menu) to review how your worksheet will appear when printed. Adjust the print settings as needed, and then proceed to print or save the worksheet as a PDF.

    By following these steps, you should be able to set the print area and adjust the page layout to fit your worksheet onto one page in Excel for Mac. If you're still encountering issues, double-check your print settings and make sure there are no hidden rows or columns that could be affecting the layout. The text was created with the help of AI.

     

    My answers are voluntary and without guarantee!

     

    Hope this will help you.

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