I have a table of data. Each row/record has a unique identifier. I have a separate list of unique identifiers that is a subset of those in the full table. I want to see the data for only the recor...
A new range would be optimal, yes. Your solution with the helper rows is certainly much better than what we are doing now but it would be great if we could achieve the same result without having to mess with the original table.
Also a good idea. Is there a way to allow a conditional statement like that dynamically adjust for a shorter or longer list?
A formula that relatively references each list item would solve that issue, but the best I can think of is a VLOOKUP, but that's just going to return one data value per record, when I want to get all of them.
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Each row/record has a unique identifier. I have a separate list of unique identifiers that is a subset of those in the full table. I want to see the data for only the recor...","body@stringLength":"5494","rawBody":"
I have a table of data. Each row/record has a unique identifier.
I have a separate list of unique identifiers that is a subset of those in the full table.
I want to see the data for only the records on my list.
All the data, i.e. every column, regardless of how many columns there are.
Here's an oversimplified example:
I have this table of data:
Column A
ColB
ColC
[...]
ColZ
Christopher
dataB2
dataC2
[...]
dataZ2
Bob
dataB3
dataC3
[...]
dataZ3
Alice
dataB4
dataC4
[...]
dataZ4
David
dataB5
dataC5
[...]
dataZ5
Evelyn
dataB6
dataC6
[...]
dataZ6
I have this list:
David
Bob
Evelyn
Desired end result is:
Column A
ColB
ColC
[...]
ColZ
Bob
dataB3
dataC3
[...]
dataZ3
David
dataB5
dataC5
[...]
dataZ5
Evelyn
dataB6
dataC6
[...]
dataZ6
Except I need a couple hundred records out of a few thousand. Essentially, out of these zillions of records, show me only the ones on this list.
Current approach is manual brute force; add the target list as new rows to the original table, apply conditional formatting to that column to highlight those identifiers that are now duplicated, filtering that column on that format, and then filtering on a data column to exclude blank cells. Not particularly elegant.
Other hackey solutions we've come up with:
manually choosing the records I want from the drop-down filter menu on the column header - not practical with a lot of records.
creating a helper column to filter has the same problem with high volumes - each record has to be located and interacted with directly.
Doing a vlookup to specify each column individually; inefficient with lots of columns, plus it can't adapt to a change in the number of columns in the table.
What obvious answer am I overlooking?
[Updated to add example / for clarity]
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The formula in AA2 is =ISNUMBER(MATCH(A2,$A$9:$A$11,0)) where A9:A11 is the list of unique identifiers.
\n
You can then filter for TRUE:
\n
","body@stringLength":"1222","rawBody":"
\n
I'd add a helper column with formulas:
\n
\n
The formula in AA2 is =ISNUMBER(MATCH(A2,$A$9:$A$11,0)) where A9:A11 is the list of unique identifiers.
\n
You can then filter for TRUE:
\n
","author":{"__ref":"User:user:127945"},"isEscalated":null,"postTime":"2022-12-14T12:18:47.667-08:00"},"ForumReplyMessage:message:3697537":{"__typename":"ForumReplyMessage","id":"message:3697537","revisionNum":1,"uid":3697537,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:3697270"},"subject":"Re: filter a table based on a list [UPDATED]","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3697537"},"body":"Helper columns were also considered, it just seems... kludgly. It's a pretty basic data query - find the records that match and display that data. There's got to be a way to return an undefined amount of data (columns) aside from manually choosing the values in the filter dropdown.","body@stringLength":"282","rawBody":"Helper columns were also considered, it just seems... kludgly. It's a pretty basic data query - find the records that match and display that data. There's got to be a way to return an undefined amount of data (columns) aside from manually choosing the values in the filter dropdown.","author":{"__ref":"User:user:113383"},"isEscalated":null,"postTime":"2022-12-14T12:22:54.143-08:00","parent":{"__ref":"ForumReplyMessage:message:3697531"}},"ForumReplyMessage:message:3697562":{"__typename":"ForumReplyMessage","id":"message:3697562","revisionNum":1,"uid":3697562,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:3697270"},"subject":"Re: filter a table based on a list [UPDATED]","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3697562"},"body":"
Would it be OK to return the filtered records to another range?
","body@stringLength":"285","rawBody":"
\n
Would it be OK to return the filtered records to another range?
","author":{"__ref":"User:user:127945"},"isEscalated":null,"postTime":"2022-12-14T12:50:22.501-08:00","parent":{"__ref":"ForumReplyMessage:message:3697537"}},"ForumReplyMessage:message:3697569":{"__typename":"ForumReplyMessage","id":"message:3697569","revisionNum":1,"uid":3697569,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:3697270"},"subject":"Re: filter a table based on a list [UPDATED]","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3697569"},"body":"A new range would be optimal, yes. Your solution with the helper rows is certainly much better than what we are doing now but it would be great if we could achieve the same result without having to mess with the original table.","body@stringLength":"227","rawBody":"A new range would be optimal, yes. Your solution with the helper rows is certainly much better than what we are doing now but it would be great if we could achieve the same result without having to mess with the original table.","author":{"__ref":"User:user:113383"},"isEscalated":null,"postTime":"2022-12-14T12:57:45.041-08:00","parent":{"__ref":"ForumReplyMessage:message:3697562"},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"repliesCount":6},"Revision:revision:3697572_1":{"__typename":"Revision","id":"revision:3697572_1","lastEditTime":"2022-12-14T13:03:39.336-08:00"},"QueryVariables:ReplyList:message:3697572:1":{"__typename":"QueryVariables","id":"ReplyList:message:3697572:1","value":{"id":"message:3697572","first":10,"sorts":{"postTime":{"direction":"DESC"}},"repliesFirst":3,"repliesFirstDepthThree":1,"repliesSorts":{"postTime":{"direction":"DESC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":true,"useBody":true,"useKudosCount":true,"useTimeToRead":false,"useMedia":false,"useReadOnlyIcon":false,"useRepliesCount":true,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":false,"attachmentsFirst":5,"useTags":false,"useNodeAncestors":false,"useUserHoverCard":true,"useNodeHoverCard":false,"useModerationStatus":true,"usePreviewSubjectModal":false,"useMessageStatus":true}},"ROOT_MUTATION":{"__typename":"Mutation"},"CachedAsset:text:en_US-shared/client/components/users/UserAvatar-1737128950313":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserAvatar-1737128950313","value":{"altText":"{login}'s avatar","altTextGeneric":"User's avatar"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/ranks/UserRankLabel-1737128950313":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/ranks/UserRankLabel-1737128950313","value":{"altTitle":"Icon for {rankName} rank"},"localOverride":false},"CachedAsset:text:en_US-components/messages/AcceptedSolutionButton-1737128950313":{"__typename":"CachedAsset","id":"text:en_US-components/messages/AcceptedSolutionButton-1737128950313","value":{"accept":"Mark as Solution","accepted":"Marked as Solution","errorHeader":"Error!","errorAdd":"There was an error marking as solution.","errorRemove":"There was an error unmarking as solution.","solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-components/messages/ThreadedReplyList-1737128950313":{"__typename":"CachedAsset","id":"text:en_US-components/messages/ThreadedReplyList-1737128950313","value":{"title":"{count, plural, one{# Reply} other{# Replies}}","title@board:BLOG":"{count, plural, one{# Comment} other{# Comments}}","title@board:TKB":"{count, plural, one{# Comment} other{# Comments}}","title@board:IDEA":"{count, plural, one{# Comment} other{# Comments}}","title@board:OCCASION":"{count, plural, one{# Comment} other{# Comments}}","noRepliesTitle":"No Replies","noRepliesTitle@board:BLOG":"No Comments","noRepliesTitle@board:TKB":"No Comments","noRepliesTitle@board:IDEA":"No Comments","noRepliesTitle@board:OCCASION":"No Comments","noRepliesDescription":"Be the first to reply","noRepliesDescription@board:BLOG":"Be the first to comment","noRepliesDescription@board:TKB":"Be the first to comment","noRepliesDescription@board:IDEA":"Be the first to comment","noRepliesDescription@board:OCCASION":"Be the first to comment","messageReadOnlyAlert:BLOG":"Comments have been turned off for this post","messageReadOnlyAlert:TKB":"Comments have been turned off for this article","messageReadOnlyAlert:IDEA":"Comments have been turned off for this idea","messageReadOnlyAlert:FORUM":"Replies have been turned off for this discussion","messageReadOnlyAlert:OCCASION":"Comments have been turned off for this event"},"localOverride":false},"ModerationData:moderation_data:3697576":{"__typename":"ModerationData","id":"moderation_data:3697576","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3697576":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:113383"},"id":"message:3697576","revisionNum":1,"uid":3697576,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3697572"},"conversation":{"__ref":"Conversation:conversation:3697270"},"subject":"Re: filter a table based on a list [UPDATED]","moderationData":{"__ref":"ModerationData:moderation_data:3697576"},"body":"
Also a good idea. Is there a way to allow a conditional statement like that dynamically adjust for a shorter or longer list?
A formula that relatively references each list item would solve that issue, but the best I can think of is a VLOOKUP, but that's just going to return one data value per record, when I want to get all of them.
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