Forum Discussion
Collapse and Expanding Worksheet Tabs
Dear Excel Community,
Is there a way that i can combine worksheets into expandable and collapse-able tab.
i.e. i have a total of 12 tabs one for each month and its too many tab so i would like to collapse the first three tab, january, february, and march into a tab called quarter 1, then i do the same for the next 3, april, may, and june into a second tab called quarter 2. and so on and so on.
Thank you very much for taking your time to help me with this issue
Hello Nguyen,
The link you are referring to, is not going to help you, because that code there is expanding and collapsing all worksheets except two. The loop is Thisworkbook.sheets
What you need is to have 12 Months worksheets and then 4 sheets each for a single quarter and then you need 4 separate codes to place in each of those quarter sheets. In Addition, you need one helper worksheet that has to be there all the time and must not be deleted. that worksheet is needed, in case if you collapse all quarters and there has to be a sheet to be activated in order for VBA to avoid tossing error.
I have written the below code that loops through the array of worksheets for specific quarter like this
ThisWorkbook.Sheets(Array("Jan", "Feb", "Mar"))
The animation shows how it works. I have attached the workbook with code embedded to it.
Private Sub Worksheet_Activate() ' This is for first Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Jan", "Feb", "Mar")) Application.ScreenUpdating = False If ShowHide1.Name = "Show Quarter1" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide1.Name = "Hide Quarter1" ShowHide1.Tab.Color = vbYellow Sheet1.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide1.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide1.Name = "Show Quarter1" ShowHide1.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub Private Sub Worksheet_Activate() ' This is for Second Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Apr", "May", "Jun")) Application.ScreenUpdating = False If ShowHide2.Name = "Show Quarter2" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide2.Name = "Hide Quarter2" ShowHide2.Tab.Color = vbYellow Sheet6.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide2.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide2.Name = "Show Quarter2" ShowHide2.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub Private Sub Worksheet_Activate() ' This is for Third Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Jul", "Aug", "Sep")) Application.ScreenUpdating = False If ShowHide3.Name = "Show Quarter3" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide3.Name = "Hide Quarter3" ShowHide3.Tab.Color = vbYellow Sheet10.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide3.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide3.Name = "Show Quarter3" ShowHide3.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub Private Sub Worksheet_Activate() ' This is for forth Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Oct", "Nov", "Dec")) Application.ScreenUpdating = False If ShowHide4.Name = "Show Quarter4" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide4.Name = "Hide Quarter4" ShowHide4.Tab.Color = vbYellow Sheet15.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide4.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide4.Name = "Show Quarter4" ShowHide4.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub
- Haytham AmairahSilver Contributor
- Nguyen GiangCopper Contributor
Dear Haytham,
Thank you for your response but the link below is not exactly what i'm looking for.
i want something kinda like this link here.
I'm not sure how to use that myself.
- JamilBronze Contributor
Hello Nguyen,
The link you are referring to, is not going to help you, because that code there is expanding and collapsing all worksheets except two. The loop is Thisworkbook.sheets
What you need is to have 12 Months worksheets and then 4 sheets each for a single quarter and then you need 4 separate codes to place in each of those quarter sheets. In Addition, you need one helper worksheet that has to be there all the time and must not be deleted. that worksheet is needed, in case if you collapse all quarters and there has to be a sheet to be activated in order for VBA to avoid tossing error.
I have written the below code that loops through the array of worksheets for specific quarter like this
ThisWorkbook.Sheets(Array("Jan", "Feb", "Mar"))
The animation shows how it works. I have attached the workbook with code embedded to it.
Private Sub Worksheet_Activate() ' This is for first Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Jan", "Feb", "Mar")) Application.ScreenUpdating = False If ShowHide1.Name = "Show Quarter1" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide1.Name = "Hide Quarter1" ShowHide1.Tab.Color = vbYellow Sheet1.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide1.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide1.Name = "Show Quarter1" ShowHide1.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub Private Sub Worksheet_Activate() ' This is for Second Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Apr", "May", "Jun")) Application.ScreenUpdating = False If ShowHide2.Name = "Show Quarter2" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide2.Name = "Hide Quarter2" ShowHide2.Tab.Color = vbYellow Sheet6.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide2.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide2.Name = "Show Quarter2" ShowHide2.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub Private Sub Worksheet_Activate() ' This is for Third Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Jul", "Aug", "Sep")) Application.ScreenUpdating = False If ShowHide3.Name = "Show Quarter3" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide3.Name = "Hide Quarter3" ShowHide3.Tab.Color = vbYellow Sheet10.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide3.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide3.Name = "Show Quarter3" ShowHide3.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub Private Sub Worksheet_Activate() ' This is for forth Quarter Sheet Dim sheet As Worksheet Dim sheetsArray As Sheets Set sheetsArray = ThisWorkbook.Sheets(Array("Oct", "Nov", "Dec")) Application.ScreenUpdating = False If ShowHide4.Name = "Show Quarter4" Then For Each sheet In sheetsArray sheet.Visible = xlSheetVisible Next sheet ShowHide4.Name = "Hide Quarter4" ShowHide4.Tab.Color = vbYellow Sheet15.Activate Else For Each sheet In sheetsArray If (sheet.Name <> ShowHide4.Name And sheet.Name <> AlwaysShow.Name) Then sheet.Visible = xlSheetVeryHidden End If Next sheet ShowHide4.Name = "Show Quarter4" ShowHide4.Tab.Color = vbGreen AlwaysShow.Activate End If Application.ScreenUpdating = True End Sub
- marianadelguiCopper ContributorHI Jamil
I was trying to get this to work for an yearly distribution of sheets, but the error 424 keeps popping up. How do I fix it?