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matt0020190

Brass Contributor

May 03, 2024

Solved

Automatically repeating rows based on repeat factor cell (without VBA)

Hello experts, hope you are all well!

I have intermediate skills with excel but this one has stumped me.

I cannot use any Macros due to workplace policy so this needs to be done with formulas.

I have a list of names that needs to repeat into another table based on a cell repeat factor i.e. 3 times, 4 times etc

I attach an example spreadsheet and the desired output I am after.

The original table has names, a date range per name (ie. May to July) and a calculated repeat factor based on this date range. For example May to July is 3 months inclusive. Therefore the number of rows to display in the new table is 3, one row for each relevant month.

Can anyone help me do this with formula please?

Would be most appreciated!

Thanks

Matt

Repeat Example.xlsx14 KB

Scripting.Dictionary is for Windows only, it doesn't exist on a Mac. Here is a version that should work on a Mac:

Function RemoveDupes1(pWorkRng As Range) As String
    'Update by Microsoft Tech Community
    Dim xValue As String
    Dim xChar As String
    Dim xOutValue As String
    Dim xCol As New Collection
    Dim i As Long
    xValue = pWorkRng.Value
    For i = 1 To Len(xValue)
        xChar = Mid(xValue, i, 1)
        On Error Resume Next
        xCol.Add Item:=xChar, Key:=xChar
    Next i
    For i = 1 To xCol.Count
        xOutValue = xOutValue & xCol(i)
    Next i
    RemoveDupes1 = xOutValue
End Function

9 Replies

smunozgonzalez
Copper Contributor
Jan 08, 2025
Hi, I am creating a budget template and I have certain payments that are recurring for X amount of months, how to repeat each record? The records are in a table (Structured reference).

PS: I am Chilean, my English is very bad!
Thanks!!
djclements
Bronze Contributor
May 03, 2024
matt0020190 To repeat the names:

=TOCOL(IFS(D2:D4>=SEQUENCE(,MAX(D2:D4)), A2:A4), 2)

To generate the sequential start dates:

=LET( cols, SEQUENCE(,MAX(D2:D4)), test, D2:D4>=cols, EDATE(TOCOL(IFS(test, B2:B4), 2), TOCOL(IFS(test, cols-1), 2)) )

In the attached workbook, there's also an attempt to duplicate the "desired" output in a single cell dynamic array formula, but it's unclear where the data is coming from for Category and Days/Month (1, 7 and 3 are meaningless)...
Repeat Example.xlsx14 KB
- matt0020190
  Brass Contributor
  May 03, 2024
  djclements
  
  Ah I see what you mean. No sorry the days/month column, ID and category remain the same. All I am trying to achieve is basically create a new row for every month concerned.
  Harun's example works fine to be honest after expanding the dataset to the other columns.
  Only thing that would be good however would be if the data could be ordered by month opposed to sequence / name. Is that possible using SORT?
  
  I have attached a new example to hopefully make it easier to understand
  Repeat Example.xlsx15 KB
  - djclements
    Bronze Contributor
    May 03, 2024
    matt0020190 Yes, just wrap the results in SORT (since the dates are in the first column, there is no need to specify a sort_index). Feel free to use whichever method you prefer. DROP / REDUCE / VSTACK can be shorter/easier to write and works well with smaller data sets. Non-iterative methods like TOCOL / IFS / SEQUENCE will typically perform better with larger data sets.
    
    Here's how I would write it with the updated sample workbook:
    
    =LET( data, A2:G4, n, TAKE(data,, -1), cols, SEQUENCE(, MAX(n)), test, n >= cols, rowId, TOCOL(IFS(test, SEQUENCE(ROWS(n))), 2), repeat_data, INDEX(data, rowId, {5,2,3,1,4}), SORT(HSTACK( EDATE(TAKE(repeat_data,, 1), TOCOL(IFS(test, cols-1), 2)), DROP(repeat_data,, 1) )) )
    
    See attached... Cheers!
    Repeat Example2.xlsx15 KB
Harun24HR
Bronze Contributor
May 03, 2024
matt0020190 You expected result data do not match with input data. Just a clue, you may try something like-
=DROP(REDUCE("",D2:D4,LAMBDA(a,x,VSTACK(a,HSTACK( IF(SEQUENCE(x),EDATE(CHOOSEROWS(B2:B4,ROW(x)-1),SEQUENCE(x)-1),""), IF(SEQUENCE(x),CHOOSEROWS(A2:A4,(ROW(x)-(MIN(ROW(D2:D4))-1))),""))))),1)

Repeat Example.xlsx14 KB
- matt0020190
  Brass Contributor
  May 03, 2024
  Hey thanks Harun, this is great!
  I cant see where it does not match up, looks fine to me?
  Great work!

Resources

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Hello experts, hope you are all well!

I have intermediate skills with excel but this one has stumped me.

I cannot use any Macros due to workplace policy so this needs to be done with formulas.

I have a list of names that needs to repeat into another table based on a cell repeat factor i.e. 3 times, 4 times etc

I attach an example spreadsheet and the desired output I am after.

Can anyone help me do this with formula please?

Would be most appreciated!

Thanks

Matt

","body@stringLength":"887","rawBody":"

Hello experts, hope you are all well!

I have intermediate skills with excel but this one has stumped me.

I cannot use any Macros due to workplace policy so this needs to be done with formulas.

I have a list of names that needs to repeat into another table based on a cell repeat factor i.e. 3 times, 4 times etc

I attach an example spreadsheet and the desired output I am after.

Can anyone help me do this with formula please?

Would be most appreciated!

Thanks

Matt

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I have intermediate skills with excel but this one has stumped me. I cannot use any Macros due to workplace policy so this needs to be done with formulas. 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Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:2853153":{"__typename":"User","id":"user:2853153","uid":2853153,"login":"smunozgonzalez","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2025-01-08T12:17:02.358-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-1.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:2853153"},"ModerationData:moderation_data:4364045":{"__typename":"ModerationData","id":"moderation_data:4364045","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":"member"},"ForumReplyMessage:message:4364045":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2853153"},"id":"message:4364045","revisionNum":1,"uid":4364045,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:4130229"},"conversation":{"__ref":"Conversation:conversation:4130229"},"subject":"Re: Automatically repeating rows based on repeat factor cell (without VBA)","moderationData":{"__ref":"ModerationData:moderation_data:4364045"},"body":"

Hi, I am creating a budget template and I have certain payments that are recurring for X amount of months, how to repeat each record? The records are in a table (Structured reference).

PS: I am Chilean, my English is very bad!
Thanks!!

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matt0020190 To repeat the names:

=TOCOL(IFS(D2:D4>=SEQUENCE(,MAX(D2:D4)), A2:A4), 2)

To generate the sequential start dates:

=LET(\n    cols, SEQUENCE(,MAX(D2:D4)),\n    test, D2:D4>=cols,\n    EDATE(TOCOL(IFS(test, B2:B4), 2), TOCOL(IFS(test, cols-1), 2))\n)

In the attached workbook, there's also an attempt to duplicate the \"desired\" output in a single cell dynamic array formula, but it's unclear where the data is coming from for Category and Days/Month (1, 7 and 3 are meaningless)...

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djclements

Ah I see what you mean. No sorry the days/month column, ID and category remain the same. All I am trying to achieve is basically create a new row for every month concerned.
Harun's example works fine to be honest after expanding the dataset to the other columns.
Only thing that would be good however would be if the data could be ordered by month opposed to sequence / name. Is that possible using SORT?

I have attached a new example to hopefully make it easier to understand

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matt0020190 Yes, just wrap the results in SORT (since the dates are in the first column, there is no need to specify a sort_index). Feel free to use whichever method you prefer. DROP / REDUCE / VSTACK can be shorter/easier to write and works well with smaller data sets. Non-iterative methods like TOCOL / IFS / SEQUENCE will typically perform better with larger data sets.

Here's how I would write it with the updated sample workbook:

=LET(\n    data, A2:G4,\n    n, TAKE(data,, -1),\n    cols, SEQUENCE(, MAX(n)),\n    test, n >= cols,\n    rowId, TOCOL(IFS(test, SEQUENCE(ROWS(n))), 2),\n    repeat_data, INDEX(data, rowId, {5,2,3,1,4}),\n    SORT(HSTACK(\n        EDATE(TAKE(repeat_data,, 1), TOCOL(IFS(test, cols-1), 2)),\n        DROP(repeat_data,, 1)\n    ))\n)

See attached... Cheers!

matt0020190 You expected result data do not match with input data. Just a clue, you may try something like-

=DROP(REDUCE(\"\",D2:D4,LAMBDA(a,x,VSTACK(a,HSTACK(\nIF(SEQUENCE(x),EDATE(CHOOSEROWS(B2:B4,ROW(x)-1),SEQUENCE(x)-1),\"\"),\nIF(SEQUENCE(x),CHOOSEROWS(A2:A4,(ROW(x)-(MIN(ROW(D2:D4))-1))),\"\"))))),1)

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"208","kudosSumWeight":1,"postTime":"2024-05-03T02:59:52.934-07:00","lastPublishTime":"2024-05-03T02:59:52.934-07:00","metrics":{"__typename":"MessageMetrics","views":1889},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:4130229/message:4130364","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw0MTMwMzk3LDQxMzAzOTc","node":{"__ref":"ForumReplyMessage:message:4130397"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message4130364AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/228315/1/Repeat%20Example.xlsx\"}"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4130397":{"__typename":"ModerationData","id":"moderation_data:4130397","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4130397":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:864626"},"id":"message:4130397","revisionNum":1,"uid":4130397,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:4130364"},"conversation":{"__ref":"Conversation:conversation:4130229"},"subject":"Re: Automatically repeating rows based on repeat factor cell (without VBA)","moderationData":{"__ref":"ModerationData:moderation_data:4130397"},"body":"Hey thanks Harun, this is great!
I cant see where it does not match up, looks fine to me?
Great work!","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"103","kudosSumWeight":1,"repliesCount":0,"postTime":"2024-05-03T03:28:54.599-07:00","lastPublishTime":"2024-05-03T03:28:54.599-07:00","metrics":{"__typename":"MessageMetrics","views":1899},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:4130229/message:4130397","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"QueryVariables:MessageSolutions":{"__typename":"QueryVariables","id":"MessageSolutions","value":{"first":10,"constraints":{"topicId":{"eq":"message:4130229"},"solution":{"eq":true}},"sorts":{"postTime":{"direction":"ASC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":false,"useBody":true,"useKudosCount":false,"useTimeToRead":false,"useMedia":true,"useRepliesCount":false,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":true,"useTags":false,"useUserHoverCard":false,"useNodeHoverCard":false,"usePreviewSubjectModal":false,"useMessageStatus":false}},"CachedAsset:text:en_US-components/community/NavbarDropdownToggle-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/community/NavbarDropdownToggle-1745505309721","value":{"ariaLabelClosed":"Press the down arrow to open the menu"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/common/QueryHandler-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/common/QueryHandler-1745505309721","value":{"title":"Query Handler"},"localOverride":false},"CachedAsset:text:en_US-components/messages/EscalatedMessageBanner-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/messages/EscalatedMessageBanner-1745505309721","value":{"escalationMessage":"Escalated to Salesforce by {username} on {date}","viewDetails":"View Details","modalTitle":"Case Details","escalatedBy":"Escalated by: ","escalatedOn":"Escalated on: ","caseNumber":"Case Number: ","status":"Status: ","lastUpdateDate":"Last Update: ","automaticEscalation":"automatic escalation","anonymous":"Anonymous"},"localOverride":false},"CachedAsset:text:en_US-components/users/UserLink-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/users/UserLink-1745505309721","value":{"authorName":"View Profile: {author}","anonymous":"Anonymous"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/users/UserRank-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserRank-1745505309721","value":{"rankName":"{rankName}","userRank":"Author rank {rankName}"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageTime-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageTime-1745505309721","value":{"postTime":"Published: {time}","lastPublishTime":"Last Update: {time}","conversation.lastPostingActivityTime":"Last posting activity time: {time}","conversation.lastPostTime":"Last post time: {time}","moderationData.rejectTime":"Rejected time: {time}"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageSolvedBadge-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageSolvedBadge-1745505309721","value":{"solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageSubject-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageSubject-1745505309721","value":{"noSubject":"(no subject)"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageBody-1745505309721":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageBody-1745505309721","value":{"showMessageBody":"Show More","mentionsErrorTitle":"{mentionsType, select, board {Board} user {User} message {Message} other {}} No Longer Available","mentionsErrorMessage":"The {mentionsType} you are trying to view has been removed from the community.","videoProcessing":"Video is being processed. 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matt0020190 There are a couple of things with this new layout/structure that I would do differently. Your dates are being entered as Text, which is wreaking havoc with the Duration formula, and the repeated use of VLOOKUP to pull data into the Ongoing Projects worksheet can be simplified with one FILTER formula.

In the attached spreadsheet, I've formatted your Lookup Data as a structured Excel table (Insert > Table), added data validation and conditional formatting to ensure data integrity, and used a different formula to calculate the duration (for more info, see: https://exceljet.net/formulas/get-months-between-dates ).

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