Forum Discussion
Remove items from News on SharePoint Communication Site
You can change the promoted state to 0, which makes the site a "regular" site page, not a News page. To do that you first have to expose Promoted State in a view (choose a flat view to make it easier to edit). (Use the + in the library view and then select Promoted State and be sure to press Apply.) Once you ahve exposed the column, you can change the order by editing the view.
Then, in quick edit, change promoted state from 2 (news) to 0 (site page). I think the challenge with this approach is that the page still exists and it can still be found in search and you now have it mixed in with "regular" site pages. You could also add a column to Site Pages and "tag" the page as Archive or something like that - but unless you un-publish, it will still be visible in search.
You can change the promoted state to 0, which makes the site a "regular" site page, not a News page. To do that you first have to expose Promoted State in a view (choose a flat view to make it easier to edit). (Use the + in the library view and then select Promoted State and be sure to press Apply.) Once you ahve exposed the column, you can change the order by editing the view.
Then, in quick edit, change promoted state from 2 (news) to 0 (site page). I think the challenge with this approach is that the page still exists and it can still be found in search and you now have it mixed in with "regular" site pages. You could also add a column to Site Pages and "tag" the page as Archive or something like that - but unless you un-publish, it will still be visible in search.
- I don't see "Promoted State" as an option when adding a column. Is this something that has changed in the last three years? Why should I have to unpublish page to get it off the stupid "My News" list? The pages now are a year old and they're still appearing. How does this happen? It's ridiculous.
As noted above, changing the promoted state or unpublishing a published news post won't remove it from a news feed. You'd expect unpublishing would be the reverse of publishing and reset the post to a draft version, but it doesn't. It creates a minor version but users can still see the prior published version. You have to either copy the post and delete the original, or use powershell to remove/reset the FirstPublishedDate field.
- To view the promoted state of a page, go to the site pages library. Select the link to add a new column at the far right of the view. Then scroll down to the Show/Hide columns selection. Click the checkbox in front of Promoted State and click Apply. You will now see Promoted State in the view of the Site Pages library. I recommend making the All Pages view the default view and adding Promoted State to that view. You need to add the field to each view separately. If you add it to the all pages view, you can group by Promoted State to show all News articles together. You could also create a view that only shows only News by filtering for Promoted State = 2.
Hi Susan et al,
Is there a recommended way to turn on a retention , or rather a disposition , policy for news articles ?
i.e. so that they will automatically be deleted e.g. after 2 years?
In SP Online - Do the retention policies need to be first set in the Security and Compliance Centre; where we define a "label" with "no , just delete content that's older than" checked and specify 2 years.
Then we apply the label to the "site pages" library in the Comms site?
Thanks,
Colm
Hi Colm,
You can definitely do this. Define your label in the Security & Compliance Center with the retention setting to delete after 2 years. If you want it to only apply to news articles then it's best to base it on when it was labeled rather than when it's created. This is because you only want to apply the label to new articles and not necessarily ALL site pages. You will leave it up to the end-user to apply the label to the news article thru the SharePoint UI. (below)
You will need to publish the label to all site collection(s) you want to use the label. Although you *can* default the entire site pages library to have the label, if you only want the news article pages to be deleted after 2 years, you will need the end-user to manually apply the retention label to each news article page. Note: you cannot currently see the Label property in the new Page details property, you have to be in the Site Pages library, select the news page and apply the label from the information pane.
Hope that helps.
Joanne Klein
- Thanks Joanne!
Yes, we want it in search, we want users to be able to look back at the past news, or at least that is how it works now in our current instance.
We also keep everything and might need to think about letting old news 'go away'...
I will look into FLOW to unpublish by changing that column from 2 to 0.
thanks
- If that's the case, would it be OK to just let the News "roll off" the home page of your site? Only the 4 latest articles show up on the home page and then when you add the 5th article, SharePoint automatically creates what is effectively your News Archive. If you don't mind the articles visible in search, that would be the quickest and easiest way to make the news less visible but still accessible.
For 90% of the items, allowing rotation would work, but there are current news that our client only wants to display for a day, then remove it. (never simple), so we will look into a small Flow to pause until expiration Date, then set 2 to 0.
- Yeah that's what I was talking about, but anytime you add the Promoted State column now it removes quick edit option!
Same here. I was able to add the Promoted State, but when I click Quick Edit, it removes that column from the view (as if it was read only). It removed the Number of comments and likes columns too.
- See if this works for you. Expose the Promoted State column and save the view. Then go in and open Edit current view. Save and close (you don't have to do anything). Then go back to the view. When I follow these steps, Quick Edit comes back. I completely forgot that this had happened to me the other day and I tried these steps to figure out what was going on and voila, quick edit came back! Let me know if this works for you too.
I've just followed this through to creating a new view with the Promoted State column.
Now, when I go in Quick Edit mode, the Promoted State column appears in a lighter shade than other columns, and it won't let me key in, or Flash Edit to change the 2 into a 0.
