05-02-2019 04:41 PM - edited 05-07-2019 04:33 PM
05-02-2019 04:41 PM - edited 05-07-2019 04:33 PM
Over the next few days, you will have more options when managing your group calendar: Just invite anyone you want. If you want to invite the entire group, simply add the group to the attendees list.
This change gives a lot more flexibility to the group calendar surface:
Across Outlook, not much is changing:
Try it out, and let us know what you think!
05-03-2019 05:36 AM
@Ethan Li Still not working...
I went to a outlook.office.com, then to a group calendar. When I try to invite just one person I can add them, but Send a meeting invitation to group members is still checked and I cannot un-check it.
Am I mis-understanding something?
05-03-2019 10:38 AM
05-03-2019 10:43 AM
@Daniel Carp while accept/tentative/declines are not sent to anyone, responses (including Add to my calendar) are saved to calendar item on the group event. Open the event on the group calendar (not your own personal copy) and you will see the accept/tentative/decline responses.
05-06-2019 02:40 PM
@Ethan LiHi Ethan, my company is very new to 365. I am the admin, and have been asked to manage a company calendar showing scheduled vacation days. I set up a group calendar. Is there any way I can send out an email as an announcement, not as an invite, each time I add a new entry to the calendar? I just need to email a notice to each member; I do not need a reply.
Thanks for any insights. -Rob Schimmel
05-08-2019 03:42 AM
@Ethan Li This is great progress. However, you don't mention Microsoft Teams in the post. One of the significant use cases for this is meetings scheduled within a Teams Channel where only a sub-set of the overall team need to be invited. This is especially important as Groups based within Teams are not visible within Outlook! Is this on the road map?
05-08-2019 05:22 AM
@Ethan Li Hi Ethan, this sounds like great news and will be a welcomed change. Is it supposed to be working now? If so, it is not for us. I have tried the web version of Outlook with the new layout. When I create a new appointment it actually says "An invitation will not be sent to group members unless you invite them" Yet the group is automatically added and each person in the group gets a copy of the invitation on their calendar. These are Teams Groups if that is helpful.
05-21-2019 03:01 AM - edited 05-21-2019 03:02 AM
Thanks @Ethan Li - this is the missing functionality that we've been waiting for before showing users what they can do with Group calendars. Following a little testing, we're still slightly confused as to who gets invites to Group meetings and when. Could you clarify please:
Really hope you can clarify as this sounds like exactly what we want, but we need to properly understand it and train our users before rolling it out in anger.
Thanks again, Oz
05-21-2019 05:04 AM
My organisation is still on 'classic' Outlook on the web and it looks like this update has broken the 'Send a meeting invitation to group members' option. In the last couple of weeks I have noticed that when creating meetings in an O365 Group calendar with the 'Send a meeting invitation to group members' option selected, those meetings did not appeared in the members' calendars as previously.
When editing the event, the tick box is deselected and no amount of re-selecting it changes this behaviour.
This means that now there is no way for our users to automatically add a meeting entry in all group members' calendars, which is rather annoying.
Any plans to fix this?
05-21-2019 12:59 PM
@Oz Oscroft Points 1-3 are all correct. That being said, for (3), when you "stop following", the default is that you'd still get meeting invitations, just not conversations. You'd really have to try hard to turn off meeting invitations as well.
On 4, whoever received an invitation/in their calendar will still have the invitation, even if they leave the group. There shouldn't be any changes with this update in this regard.
@Gilles Couzin: Hmm--this shouldn't be happening. Let me follow up with our engineers.
05-29-2019 02:31 PM
@Ethan LiWe have found that when a member creates an event and adds a "Reminder" that the group will force itself as an attendee and then all members of the group get the invitation. Is there a fix for this? We were hoping we could only invite specific members and possibly add a reminder for those specific members who were invited as attendees.
06-06-2019 09:08 AM - edited 06-06-2019 10:52 AM
Hello @Ethan Li ,
I tried doing exactly the instructions. I created an event in the group calendar --> removed group calendar name and added myself as the 'main' invitee. Then I checked out the group calendar view of each member and I do not see the event i created. However, when I checked my own group calendar view, I can see the event. I tried creating a second event without inviting anyone and everyone can see the event. This makes the group calendar inconsistent since we are viewing the same group calendar with an event on my view and without an event on other members' view.
Please let me know if I am doing something wrong in setting up an event.
As most of us have mentioned, the purpose of limiting notifications to the group is really for the following: (1) so that the group calendar event is actually created for everyone to see and be aware of (2) so that the specific person who should be notified of the event is sent an alert; (3) so that the rest of the group members who are just part of the 'FYI' do not need to be spammed with alerts.
Hope to hear a solution from you.
Thanks and regards.
06-12-2019 06:02 AM
HI@Ethan Li ,
I think i identify a bug on Outlook Win10 64bit (o365 MSO 188.8.131.529.20.210).
I create a group event, remove the group and add user A and B. -> only A and B receive the event: OK
Open the group event, edit the date. -> The entire group receive the notif: NOT OK
After a little investigation, when i open the groupe event, on the first view i see only A and B BUT if i go the 'schedul assistant view' the group is in the attendee list.
06-12-2019 08:03 AM - edited 06-12-2019 08:42 AM
@Ethan Li , One user of my company report me the same problem, sometimes he create an event group, no one get the invitation and the event is visible in the group calendar just to himself, the other people in this group cannot see it (in the group calendar). :(
EDIT: When I create an event group, at first I am the organizer of the event, after few seconds the Group become the organizer. But sometimes the group doesnt become the organizer and in this case no one receive the invitation and the event is visible (in the group calendar) only by me.
/!\ Seems that event in that case disapear after few days, we just lost some important data... This functionality seems really bugged, shouldnt been released in this state.
06-12-2019 08:48 PM
Is there a way that we can have specifically invited people of a group see all meetings in this calendar and then any other contributors see only the meetings they set up and all other meetings scheduled by others show as "busy"
Here is a scenario.
We have a global publishing calendar that around 50 people post events that are happening around the world. We only want selected individuals (senior executives) to see all events and we want the contributor who posted an event to the calendar to see the event they posted but not any other contributors post and vise a versa. Is this possible?
06-19-2019 06:21 PM
@Ethan Li It doesn't appear to have been updated in our version of Outlook for Windows (desktop application). When a member of our group adds a calendar item to the group calendar, it sends a meeting invitation to everyone in the group. There isn't an option to create a simple appointment. When you create a new calendar item, it automatically opens a meeting request, with the To: line auto-populated with the group email address. If you remove the email address, the calendar item won't save. The version of Outlook on my computer is Microsoft Outlook 2016 MSO 16.0.4849.1000
I was able to add an all day event from OWA without sending a notification or meeting invitation to the group so I am assuming this is related to the desktop app.
If it makes a difference at all, our Group was created as a by-product of creating a Team, which I had made visible so that we could use the shared calendar.
06-21-2019 06:39 AM
@Ethan Li I seem to be having the same issue as one of the users above. Outlook for Windows... when creating a NEW meeting, only those invited get the notification. But, when UPDATING that meeting, the group itself gets notified/invited. :(
06-21-2019 06:45 AM
06-21-2019 07:13 AM
08-16-2019 08:33 AM
@Shane Gill We have the same problem. Our Support Staff Team is trying to use the group calendar to track vacation days, when someone is covering for someone else, out of office notices etc...
What we want to do is to put my doctors appointment on my personal calendar and "invite" the support group calendar so it posts for everyone to see WITHOUT sending the entire group an email.
08-29-2019 02:43 PM - edited 08-29-2019 02:46 PM
On the group calendar, I make an event, delete the group name from the invite list, add a few people, send.
When I open the invite again, it shows the group as the organizer under scheduling assistant, and the entire group has received the invite on their personal calendars.
I'm not seeing a solution - has this been solved?
I essentially would like everyone to have visibility to the group calendar, and to specifically add it to certain people's personal calendars.
08-31-2019 01:23 AM
09-19-2019 08:18 AM
@Ethan LiIt appears through our testing that the Group Calendars are not consistent. In addition to the above functionality, how does this relate to the following:
I understand three scenarios explained--invite no one, brownbag-style, invite group but what are the recommended settings within the Group?
10-10-2019 03:59 PM
@Ethan LiSo where is this functionality gone, to not invite the whole group to the group event? Seems to have disappeared, and it was working so well for us!
I notice the 'try the new outlook' toggle has gone, but the functionality of specific invites has also gone. Am I missing a way to have this working again?