Microsoft Teams retention policies are now available in Office 365 security and compliance center
Today, we're proud to announce that we are starting the roll out of retention policies for Microsoft Teams. The roll out is expected to complete within the next few weeks. With this launch, Teams admins can use the Office 365 security and compliance center to set retention policies for Teams and decide proactively whether to retain content or delete content – for the entire organization, specific locations or user or specific teams.
This is a key milestone in our efforts to provide IT admins with even more security and compliance functionality in Teams and part of our roadmap to bring the Skype for Business Online capabilities into Teams.
What are retention policies for Teams?
For most organizations, the volume and complexity of their data is increasing daily – email, documents, Teams messages, and more. To manage or govern this information is important for admins need to:
With a Teams retention policy, you can:
Note: Remember that in Teams, file shared in private chats are stored in the sender’s OneDrive for Business account and files uploaded in a channel conversation are stored in the team’s SharePoint site
How does it work?
For Teams chat and channel messages, a copy (that the Teams clients work off of) is stored in the Azure powered chat service and a separate copy is stored (archived) in Exchange online mailboxes (both user and group). We covered this in detail in one of our previous posts on Teams information protection features.
Where can I find more details and documentation?
For more information, how-to, known issues and faqs, please see:
As the roll out gets completed (by mid of April), we encourage you to login to your tenant, setup the appropriate permissions to create retention policies and try creating a retention policy for Teams conversations after having a discussion with your legal/governance organization.
So, what’s next on the roadmap?
We are currently working on releasing eDiscovery for calls and meetings in Teams soon. The next big ticket item on the roadmap would be Data Loss Prevention (DLP) for conversations and files. At the same time, we are also focused on addressing customer feedback on existing key features like eDiscovery of Teams data, Teams audit logs, etc.
Thanks, and stay tuned for more updates. Please feel free to post questions and/or feedback about Teams Security and Compliance features through other available channels. We are listening.
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