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How group family photos with their individual labels and create a concordance index.
I need help. I'm creating a large family photo book with thousands of photos. Each photo needs to be labeled with the names of the people in the photo. The label must be grouped with its label so...
When you add a caption to a wrapped object, Word puts the caption inside text boxes.
When you create index entries, it won't be possible to use the Mark All command for any words that reside within text boxes, which I believe is what you are trying to do. Mark All simply fails to look inside text boxes.
However, it is possible to add XE fields manually by pressing Ctrl+F9 (or Ctrl+Fn+F9 on some keyboards) and then type the field instructions. Be sure to display hidden text first (you can use the ¶ icon on the Home tab), or you may not see the XE field as you add it.
Find & Replace may be another possibility.
Thank you so much for your reply. I will give it a try.
Captions are not searched by AutoMark, so they don't help.
Since I will place many photos on a page arranged horizontally and vertically depending on the photos size and shape, the photos have to be all floating. If I understand the "Keep with Next" approach it will only work if I have a single photo on each line, which will not work for me. I tried using it with a floating photo with no luck.
I thought of using PowerPoint too but it doesn't have in Index generation tool like Word.
I hate the thought of having to manually create and maintain the index in Word -- it will be a nightmare, but it may be my only option. I have searched for 3rd party tools to assist but have come up empty and I have been searching for 4 years.
The basic problem seems to be that AutoMark only works on the text layer and not on the graphic layer. Couple this with no way to group a graphic item (photo) with a text item (table or text box) and the result is that I am stuck with no option save manually constructing and maintaining the index - in my case a monumental task that will be error prone.
If I'm lucky I don't really understand the "Keep with" approach and it will work and I just don't know how to use it properly. Or there's another way to solve the problem.
Thanks to all for reading this.
Since I will place many photos on a page arranged horizontally and vertically depending on the photos size and shape, the photos have to be all floating. If I understand the "Keep with Next" approach it will only work if I have a single photo on each line, which will not work for me. I tried using it with a floating photo with no luck.
I thought of using PowerPoint too but it doesn't have in Index generation tool like Word.
I hate the thought of having to manually create and maintain the index in Word -- it will be a nightmare, but it may be my only option. I have searched for 3rd party tools to assist but have come up empty and I have been searching for 4 years.
The basic problem seems to be that AutoMark only works on the text layer and not on the graphic layer. Couple this with no way to group a graphic item (photo) with a text item (table or text box) and the result is that I am stuck with no option save manually constructing and maintaining the index - in my case a monumental task that will be error prone.
If I'm lucky I don't really understand the "Keep with" approach and it will work and I just don't know how to use it properly. Or there's another way to solve the problem.
Thanks to all for reading this.