Forum Discussion
Your thoughts on published and archived documents
36048419 I build a lot of quality systems using SharePoint and I agree you really don't need the Archive in this scenario as the version history in the Published library will hold the information you need.
The thing to consider is the audit requirements. If an auditor wants to see the previous version or you are required to provide a group of documents then you would need to roll back the version that is currently published. In that scenario users could potentially see the previous version if it wasn't rolled forward again to the current published version.
I hope that helps.
36048419 I build a lot of quality systems using SharePoint and I agree you really don't need the Archive in this scenario as the version history in the Published library will hold the information you need.
The thing to consider is the audit requirements. If an auditor wants to see the previous version or you are required to provide a group of documents then you would need to roll back the version that is currently published. In that scenario users could potentially see the previous version if it wasn't rolled forward again to the current published version.
I hope that helps.
SteveKnutson hank you very much, didn´t think about that.
That makes sense and makes the structure with 3 libraries seems good.