Forum Discussion

Ehab7's avatar
Ehab7
Copper Contributor
Oct 06, 2019

Workaround for accidentally deleting files in Sharepoint online

We are using Online Sharepoint and users sometimes deleted files accidentally and after couple of months they realize these files required, as I know this can be recover up to 92 days but I want to k...
SharePoint Online
Ehab7's avatar
Ehab7
Copper Contributor
Oct 07, 2019

Andrew Hodges 

 

Thanks for your response! 

 

It would be better if second recycle bin in SP is stay for longer or to be cleared manually only when it's required as the 93 days not that long specially if there is critical data! 

 

I'm still looking for solution for this and hope will find something 🙂 

 

for delete confirmation on synced folder, I don't get any delete confirmation message when I hit Del button. 

 

At least Microsoft if can customize the delete confirmation to notify users files will not be retrieved after 30/90 days! will be good idea specially when users experience on file server mostly files can be retrieved via routine backup.

 

Regards,

Ehab

 

ChrisWebbTech's avatar
ChrisWebbTech
MVP
Oct 07, 2019
You set a preservation policy. All files deleted go into the preservation hold library for whatever time period you specify. It’s like a 7 year or whatever you define recycle bin that users can’t delete from. That’s why I said preservation/ retention can’t remember what the policy is called they kind of cross terms.
  • Ehab7's avatar
    Ehab7
    Copper Contributor
    Oct 08, 2019

    ChrisWebbTech 

     

    So it's like adding Preservation hold library before First Recycle bin, whenever user delete a file will go there first, and we can set like 7 yrs before its going to first recycle bin, right? 

     

    -is this can be done by Sharepoint Site owner for specific SP's ? 

    - what permission required to setup Preservation hold library? if any guide link will be helpful..

     

    Many thanks 🙂

     

      • Ehab7's avatar
        Ehab7
        Copper Contributor
        Oct 09, 2019

        ChrisWebbTech 

         

        Thanks for all info, a question I am a bit confused about it, if I setup Retention Policy  for 7 years for Preservation hold library & deployed for one of A Sharepoint site, if there file not modified for 7 years will it move or take copy only to Preservation Hold library? as it might be a document not required to be changed but should stay forever!

         

        is there any additional cost for enabling Retention Policy ? we are using O365 E3

         

         

         

         

    • ChrisWebbTech's avatar
      ChrisWebbTech
      MVP
      Oct 08, 2019
      No. It makes a copy to the library. The recycle bin still works the same to end users. Permissions require a global admin or someone with compliance files to turn on.

      I’ll dig up an article later when I get in but you can just google SharePoint Online preservation and should get examples.

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