Forum Discussion
Why do I have duplicate sharepoint sites?
Hi, novice tech guy here, I was trying to figure out what is the best way to set up shared folders for the company I work for, came up with an office 365 group (honestly it's all pretty confusing). ...
When you create an Office 365 Group, it creates a SharePoint site collection.
For example, if the group is called 'Finance', then the SharePoint site collection url would be https://<companyname>.sharepoint.com/sites/Finance
If you rename the group to 'Accounts' - the url for the SharePoint site will stay as /Finance - this is expected behaviour.
I would not expect to see duplicate sites because of renaming a group - but I have seen duplicate sites created in the past, which look as though they are connected to a single group - each site url would be something like:
/Finance
/Finance456
/Finance789
/Finance012
I opened a support ticket about the duplicates, and they said it was a provisioning error, and it was safe to delete the duplicate sites.
Regarding your overall question, I would say create Office 365 Groups for each group of people that need to collaborate - e.g. Finance, Directors, HR, Sales, Marketing, etc.
Each Group gets a SharePoint site collection as mentioned before. Each site has a single Documents library - the users can add more libraries if they need to, and each library can be synced to PC or Mac using the OneDrive for Business sync client, for offline use.
For example, if the group is called 'Finance', then the SharePoint site collection url would be https://<companyname>.sharepoint.com/sites/Finance
If you rename the group to 'Accounts' - the url for the SharePoint site will stay as /Finance - this is expected behaviour.
I would not expect to see duplicate sites because of renaming a group - but I have seen duplicate sites created in the past, which look as though they are connected to a single group - each site url would be something like:
/Finance
/Finance456
/Finance789
/Finance012
I opened a support ticket about the duplicates, and they said it was a provisioning error, and it was safe to delete the duplicate sites.
Regarding your overall question, I would say create Office 365 Groups for each group of people that need to collaborate - e.g. Finance, Directors, HR, Sales, Marketing, etc.
Each Group gets a SharePoint site collection as mentioned before. Each site has a single Documents library - the users can add more libraries if they need to, and each library can be synced to PC or Mac using the OneDrive for Business sync client, for offline use.