Forum Discussion
Version history and Modified By have wrong user profile
I have a list with version history turned on with a Comments field that is a multi-line field with append turned on. So normally when a user updates this field it saves it with the users name in the field next to the text they entered. It normally then updates the Modified By to that user. It normally creates a version in version history showing that user did the update.
Yesterday, a user updated this list in the Comments field and instead of showing her name, it showed the name of the person who created the list item. I did a test and created another item and had her update the test item. Again, it showed my name as who did the change. This is really not good. I've never seen version history behave like this.
There is no SharePoint Designer workflow attached to this list. There is a Flow but it is only started manually and for the test item, it was never started.
5 Replies
pwcaldwell So, do we have any idea if Microsoft has a plan to resolve this? That seems so wrong and incorrect and as someone else already mentioned, puts us a risk when it comes to audits.
I have exactly the same issue where my teams fill MS forms through Power Automate to SharePoint list, in the versioning comments the user profile is showing for the person who created the list instead for someone who filled the form or commented. Is anybody know any solutions to this pwcaldwell
There is currently no way to do this, the SharePoint list will show the Created By and Modified By columns as the person who owns the flow in Power Automate, not the person who triggered it.
Rob
Los GallardosMicrosoft Power Automate Community Super User
RobElliott if you would, please read my post more closely. I said this occurred on doing an update in SharePoint Online. I didn't say it happened with the Power Automate Flow doing the update. I merely mentioned that a Flow existed and can only be manually triggered. The person in my example, just updated a list item and instead of showing their name in the version history, it showed the item creators name.
That said, this is something I posted back in May 2019. I'd have to go try to duplicate this again to see if it is still doing that. If so and I want to keep pursuing it, I'll probably create a separate list on the site (and a list from a template save of the list having the issue) and just do an update and see what happens. If it still shows the error, I'll try in a different site. If no error, then maybe it is on the list where I'm seeing the error only.
Hi pwcaldwell We ran into exactly same problem where we used version history in our beloved comments tool. we are having trouble as version shows wrong modified by and sometimes duplicate entries for no rhyme and reason etc.
How can we perform auditing if we get unreliable version history?
