Forum Discussion

Iron Contributor

Aug 15, 2018

Solved

Understanding Limited Access

Hello, I was going through the permissions article. It explains Limited Access as Limited Access Enables a user or group to browse to a site page or library to access a specific content i...

SharePoint Online

HansVogelaar
Jun 27, 2021
Santhosh_V

If you have Excel 2019 or Excel in Microsoft 365, enter the following formula in B1:

=TEXTJOIN(", ",TRUE,IF(ISNUMBER(SEARCH({"Generic Mailbox","Distribution","Non-standard","NSSR"},A1)),{"Shared Mailbox","DL","Corporate Request","Non-Standard Service Request"},""))

This allows for more than one of the search terms in a cell.

Otherwise:

=IFERROR(INDEX({"Shared Mailbox","DL","Corporate Request","Non-Standard Service Request"},MATCH(TRUE,ISNUMBER(SEARCH({"Generic Mailbox","Distribution","Non-standard","NSSR"},A1)),0)),"")

Fill down from B1.

StephenRice

Microsoft

Aug 20, 2018

Hi Bhavpreet Bains,

As the article describes, "Limited Access" permission doesn't actually give the user the ability to see those items but is instead used under the covers to make things work (rendering the user experience, etc.) Hope that helps!

Stephen Rice

OneDrive Program Manager II

Bhavpreet Bains
Iron Contributor
Aug 21, 2018
Makes sense. :)

Resources

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It explains Limited Access as Limited Access Enables a user or group to browse to a site page or library to access a specific content i...","body@stringLength":"1432","rawBody":"

Hello,

I was going through the permissions article. It explains Limited Access as

Limited Access

Enables a user or group to browse to a site page or library to access a specific content item when they do not have permissions to open or edit any other items in the site or library. This level is automatically assigned by SharePoint when you provide access to one specific item. You cannot assign Limited Access permissions directly to a user or group yourself. Instead, when you assign edit or open permissions to the single item, SharePoint automatically assigns Limited Access to other required locations, such as the site or library in which the single item is located.

As per my experience, It technically doesn't grant any permissions. Even if a user or group is specified limited, the user won't have access to anything. For example, user won't be able to access item or library (for which user is granted access) using the site home page or regular site navigation.

Since, limited access show up at site level. What resources does it make available for the user?

Thank you.

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Hello,

I was going through the permissions article. It explains Limited Access as

Limited Access

Since, limited access show up at site level. What resources does it make available for the user?

Thank you.

"},"Conversation:conversation:228964":{"__typename":"Conversation","id":"conversation:228964","solved":true,"topic":{"__ref":"ForumTopicMessage:message:228964"},"lastPostingActivityTime":"2024-06-24T13:21:46.213-07:00","lastPostTime":"2024-06-24T13:21:46.213-07:00","unreadReplyCount":8,"isSubscribed":false},"ModerationData:moderation_data:228964":{"__typename":"ModerationData","id":"moderation_data:228964","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:228964_1":{"__typename":"Revision","id":"revision:228964_1","lastEditTime":"2018-08-15T08:33:12.137-07:00"},"AcceptedSolutionMessage:message:234384":{"__typename":"AcceptedSolutionMessage","id":"message:234384","conversation":{"__ref":"Conversation:conversation:228964"},"author":{"__ref":"User:user:181"},"revisionNum":1,"uid":234384,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumTopicMessage:message:228964"},"subject":"Re: Understanding Limited Access","moderationData":{"__ref":"ModerationData:moderation_data:234384"},"body":"

Hi Bhavpreet Bains,

As the article describes, \"Limited Access\" permission doesn't actually give the user the ability to see those items but is instead used under the covers to make things work (rendering the user experience, etc.) Hope that helps!

Stephen Rice

OneDrive Program Manager II

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Hi ,

Stephen Rice

OneDrive Program Manager II

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