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ClaytonP's avatar
ClaytonP
Copper Contributor
Jan 02, 2020
Solved

Trying to find solution

I am trying to set a SharePoint list that has workplans for example:

1.1 Workplan A (only has 1 sub component 1.1.1)

1.2 Workplan B (but workplan B has 3 sub components 1.2.1 - 1.2.2 - 1.2.3)

1.3 Workplan C (but workplan C has 5 sub components 1.3.1 - 1.3.2 - 1.3.3 - 1.3.4 - 1.3.5)

My goal is, I can do a percent complete on each sub component (that is a manual entry by the user)

I want to be able to take the sub components and do an average of each workplan to see how much has been completed (%) in each of the Workplans.

for example:

workplan B - sub components 1.2.1 = 50%

                                                 1.2.2 = 20%

                                                 1.2.3 = 35%

Total workplan B % = 35%  (sub 1 + sub 2 + sub 3 = 105 / 3 = 35%)

I tried Calculated columns but they will only work on the same row.

Anyone out there that can help it would be really appreciated.

I have columns setup for WorkPlan, Subcomponent, subcomponent %, and Workplan %

 

  • Hi ClaytonP  you'd really need to do this by building a fairly simple PowerApps app which you could embed on your SharePoint page so users wouldn't go into the list itself. They would update their individual component percentages and you could see the overall percentage complete as well as the percentages for the different workplans.

     

    Backend SharePoint list with item for each Workplan component

     

    PowerApps app embedded in SharePoint page - users could only change the % for the sub-component


    If that's the sort of thing you want I'll post up the detailed steps.

    Rob
    Los Gallardos
    Microsoft Power Automate Community Super User

8 Replies

  • RobElliott's avatar
    RobElliott
    Silver Contributor

    Hi ClaytonP  you'd really need to do this by building a fairly simple PowerApps app which you could embed on your SharePoint page so users wouldn't go into the list itself. They would update their individual component percentages and you could see the overall percentage complete as well as the percentages for the different workplans.

     

    Backend SharePoint list with item for each Workplan component

     

    PowerApps app embedded in SharePoint page - users could only change the % for the sub-component


    If that's the sort of thing you want I'll post up the detailed steps.

    Rob
    Los Gallardos
    Microsoft Power Automate Community Super User

    • ClaytonP's avatar
      ClaytonP
      Copper Contributor

      HiRobElliott 

      Rob, that looks almost exactly what I am looking for.

      Thank you very much for getting back to me.

      If you wouldn't mind posting the steps that would be great.

      I am still fairly new at a lot of this but am being tasked with these type things all the time and couldn't find a good solution.

      Again this looks great.

      If the steps are to cumbersome for posting here let me know and I have no problem giving you my work email if that is allowed.

       

      Again thank you

      Clayton

      • RobElliott's avatar
        RobElliott
        Silver Contributor

        Hi Clayton (ClaytonP ) sorry for the delay with posting up the steps, I'll try to do so tomorrow morning (Friday).

        Rob
        Los Gallardos