Term Store / Metadata Governance

Hello Chris,

It is definitely a challenge to list all the advantages and use cases in one post. As others have already mentioned, the Term Store works the same way in SP 2016 as in 2013. As far as your question on how to manage it best, I usually advise my clients to separate metadata by departments. While you will sure have common metadata that will fit the whole organization, many departments or business units might have their own, unique term sets. If that is the case, you are better off separating these different term sets into department-specific term groups. The reason for that - you can set security (term managers) by the term group. This will allow the terms to be available to all site collections, but only be managed by each department/business unit without the danger of being overwritten. You can find other advantages of the term store here, in this blog post.

Greg Zelfond, SharePoint Maven