Forum Discussion
Sharing with everyone available but sharing within organization is disabled
I understand their are a zillion places where sharing is configured, but I can't find how this is possible:
Creating a "link for everyone" is possible, but it is not possible to share within the organisation?
What you are seeing is actually by design. If you take a peek at the Microsoft link below on sharing list items, you will see that "People in your org" is disabled. If you think about it...how often do you really share actual list items and furthermore how frequently would you ever share a list item with your whole org?
I just came accross this post because we have the same issue. Since there have not been any posts, is there a solution??
Check if "Limited-access user permission lockdown mode" site collection feature is activated or not.
If activated try de-activating and check if it works for you, in case you still have the same issue.
I actually have a ticket in with Microsoft on this. Hopefully I remember to come back to this post when I get the answer!
All, just asking a couple of 'dumb questions'.
Does this setting have anything to do (or could be a conflict) with whether the site was created from the SP Admin portal or via the SharePoint portal (Create site)? And, if it was created from the SP Admin portal, does it have anything to do with the general Sharing settings or the Sharing settings on the individual site?
I can't replicate this issue. We allow (a) for Sharing, 'Allow users to invite and share with authenticated external users', and for individual sites where sharing is allowed, 'Allow external users who accept sharing invitations and sign in as authenticated users'
In our case it's our root tenant site (which was provisioned automaticaly).
Our users have no access on the site itself, only on the libraries (images and pages).
Thanks Bart. Wherever possible, we do the following on our sites:
- Allow 'everyone (except external users) read only access
- Restrict only what needs to be restricted; this includes changing the Members to 'read only' if we don't want changes made
- Keep an eye on the audit trails
We follow this model after many years of trying to fix up customised permissions on libraries and lists (and some pages), and even folders and individual documents, which became a nightmare to manage.
On our root site (name.sharepoint.com), we allow 'everyone (except external users)' read only access to the content as we use that site as a general 'portal' site to point users to where they may want to go to, e.g., their OneDrive, their SharePoint, their O365 etc. We did think to use it as a replacement intranet but changed this strategy once we saw the potential complexity involved.
Adding StephenRice
- StephenRice
Microsoft
Odd... let me investigate and I'll get back to you all. Thanks!
Stephen Rice
OneDrive Program Manager II
- StephenRice
Can you give me some more details on how the site is set-up and what exactly you are sharing? Are you trying to share the entire Site Assets folder or just some items inside of it? When I open up the Site Assets library, the "Share" button is greyed out so I'm not sure how you're getting to the dialogue. Thanks!
Stephen Rice
OneDrive Program Manager II
Hi bart_vermeersch,
I just checked within a document library and the People in Organisation is available. Then I created a custom list and the link is disabled. It seems to depend on the type of list/library you have for this option to be enabled.
Pieter Veenstra, interesting observation. Bart's screenshot indicates a document library, and that's been my experience as well; not sure what that means for when this pops up.
In my case it's a siteassets library.
I noticed this, too, and I'm glad someone brought it up. I suspect that this occurs in sites that are shared with "everyone," as I've only noticed in sites where I've done that. Haven't gotten around to testing this further to confirm, though.
