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Sharing individual list items
Pretty sure something is broken here.
Need to share an individual list item to a tenancy user who has no access the list. It sends the email successfully, but the user get a access denied.
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I just tested out your scenario on mine and it works. Can you see if you have this site/site collection feature on?
Lists do not have the same Sharing mechanism as a Document library. You cannot share a list item itself. You have to directly provide permission to a list Item then provide a link to the item. If your linking to the list then they will need limited access to the list etc. as well. I honestly don't recommend using lists in that manner because it can get messy fast.
Christopher - Are you sure? Here is a MS support article Share a list item in SharePoint Online Updated October 31, 2016.
- Interesting never really seen that there. It’s basixally just sending a link to the document thou you don’t get the anyone or in org options. I’m going to have to poke around on this tomorrow but specific people option just adds the permission to the list item directly and sends an email pretty much what I was saying it just does it for you. If it’s working that’s a different matter ;). What happens if you click the details on that item you shared and manage access on it?
Hi again Christopher. Thanks very much for your time to look at this. I guess I have accepted that something is broken; just want to confirm that it's a MS problem and not something I'm missing.
List item before sharing...
Here is the sharing process using the SP Share button....
Everything you say is the same as what I experience. From the "sharer" pov, everything looks to have worked. The item permissions are changed to include the new share. Here I have shared with one internal employee and one external guest.
List item after sharing....
Everything seems to have worked. However - the recipient receives the notification email but cannot open the item. This goes for internal and external users.
