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gsreddin51's avatar
gsreddin51
Copper Contributor
Jun 06, 2025

Sharing a site vs folder with external users (Guest accounts)

I'm hoping to get some clarification here on external sharing.  

 

I'm seeing that when I share a SharePoint site (at the site level) I'm seeing the guest account listed in Azure guests. But if I share a folder link itself with an external user, the user never gets shown in the Azure guest users. Even after the user has accepted and logged in and viewed the folder.

 

It's my understanding that even guest users for folder links should appear under the guests.  Is this correct?  Can someone explain?

 

Thanks,

-Greg

SharePoint Online

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  • Sutton's avatar
    Sutton
    Iron Contributor
    Jun 12, 2025

    Sharing a whole site directly is less troublesome than sharing a single folder. To do this, first go to Site Settings > External Sharing and select Allow External Users (guests), then use the command Set-SPOSite -Identity <site URL> -SharingCapability ExternalUserSharingOnly to force it to take effect, and finally, don't forget to go to Azure AD to confirm that the guest account has access.

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