SharePoint published content type & template query

Question

I’m having a little difficulty trying to publish a content type from the hub.

At the moment I’ve successfully created the content type along with some mandatory columns to go with the content type (protective marking and retention period) – I associated a template document in a separate SharePoint site collection purely to house the templates and other global assets to be used across site collections. The problem I am experiencing is that all appears to have published to site collections as expected, and I can see the new content types in the library "New" drop-down – but when I click on one, nothing happens. Here are the screenshots of the various areas of configuration.

Where might I be going wrong?

ashish ranjan · Answer

Seems like the template is not identified from the repository of templates from another SC. Cant you create a separate library in CTH hub site collection. for this solution, Can you ensure that all have access to template location.
Once you have rechecked all this, pleas republish the Content type and test is tomorrow. You must wait for all changes to cascade to all site collections.

deleted · Answer

Thanks - logged a call with Microsoft Sharepoint team and they confirmed it's not possible to add that so have resorted to simply publishing (uploading) the template to the content type which propagates around and seems to work OK.

deleted · Answer

Thanks... is that some sort of bug or is it not possible to link to the library in another SC? Surely it must be possible - given that they allow you to specify a URL?

ashish ranjan · Answer

I dont think you can provide another site collection url. But also agree that if allows to add an url from another SC, which can be confusing. With following article, it seems that the template must reside in same Site collection.
https://support.office.com/en-us/article/Set-up-a-template-for-a-library-004118B8-CA56-4003-BB8A-49E15353986F&nbsp;

alan marshall · Answer

We ended up with a solution using workflow and Azure Functions to copy the templates from the content type hub to the same location in all other Site Collections. When the file is update in the CTH it is then pushed out again to all sites. You then use a relative link so it is always pointing to a local doc library.It's not ideal but was the only way to make this work.Alternatively, you could use the framework extensions to add your own template picker in the document libraries with your own custom picker. You can also pass through to Office the source library so save defaults to the correct location.

Forum Discussion

SharePoint published content type & template query

5 Replies