Forum Discussion
Sharepoint online permissions inheritance subsites
Now that you understand how inheritance works, you may want to reconsider your decision to create subsites in the site collection. Many of the new features in SPO, i.e, Office 365 Groups and the soon to be released Hub sites will work best with separate site collections that do not have any subsites.
There are many good reasons to have subsites, but there are also many benefits to having separate site collections. It can be confusing to have a new "site collection" that only has one site (and is not really a collection of anything), but that is just the nature of sharepoint architecture.
As Ian stated, you can't do that and in fact you will end up with multiple groups which may not be desirable. This begs the question, why do you think that you need another site? in many cases adding a few more document libraries may be sufficient.
Another related option is to use MS teams and then the Department will get a Group to contain its membership, a SP Site for its documents, and separate channels to keep things organized (each channel gets a folder in the default doc library to help keep the files organized-but the all have the same permissions)
We have lot of clinical trials with in a department . Each of them will need a different site because of the amount of documentation each trial require.
We need a container name for each trial like
https://company.sharepoint.com/sites/department/<trialname>/regulatory etc.. to access specific documents. So For each trial we prefer to create a separate subsite with in department.
MS Teams doesn't really work for us because each channel is only a folder and we can't fit in various levels of data in folders.
Is there a way in Modern Sites to create a placeholder URL of how we can group our document libraries.
So let's say a specific Medical Trial requires 20 document libraries all of them can be accessed by a Placeholder URL(https://company.sharepoint.com/sites/department/<trialname>/) without creating a subsite? Please let me know
- Absolutely agree with Dean, Hub Sites, shortly, looks the way to go particularly for the use case you describe. These will rollout to Targeted Release first and then more broadly into production during 1H2018. These will also add other benefits such as a common look and feel and navigation if desired.
Sounds Great Thanks Both, Can we expect Hubsites by this March?
Have you heard about the upcoming Hub sites, these will provide the ability to link together a bunch of individual site collections, in your case you could have separate group enabled team sites for each Trial that are created with a Site Design and Script to create the doc libraries and then connect them together with a Hub site for the Department
https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/site-design-overview
