Forum Discussion
SharePoint Online Alerts
Thanks, Matt for your reply. I appreciate it.
Yes, I will be populating those columns and in that case alerts will be triggered. I understand the purpose of Alerts and importance of it's transparency, but it would have been great if they had an option to temporarily disable the alerts, especially when maintenance and tasks like this are critical for list optimization. Probably, you're right and I need to send a notification email to all the users before making any those changes. In that case , would User Alerts option under Site Content is the only way to verify who all have alerts setup on that list? The reason why I 'm verifying is because I know a user whom I don't see in the User Alerts list is receiving the alerts. Not sure , how? Please let me know if you know of any ways to confirm who all are receiving the alerts from the list? Thanks again
Site Settings -> User Alerts is the only way I know of within the O365 interface to check for alerts, though I have heard Powershell can be used to discover that as well (not sure if Powershell would find your mystery user, though).
If you're not sure the User Alerts information is going to show you everyone with an alert, you could just email blast everyone with read rights or higher in this list and tell them you're adding some fields. I usually don't like emailing more people than I need to (and I'm over-engineering at this point, and maybe your audience is too big for this to be feasible), but that would ensure everyone that sees this list knows there's some changes to your data architecture, which is something.
- This should still be valid: https://www.sharepointeurope.com/disable-sharepoint-alerts-on-a-specific-list/ Create a custom permission level where you don't use the create alert permissions
Thanks, Juan for taking the time to reply it!
I have looked into this article, but I'm little hesitant to make these changes as not sure if it would actually disable the alert notifications.
- The people not in the alerts list could be getting alerts from flow.
Isn't this doing something different than what Kanu_20 is looking for? Your article presents a way to prevent users from creating alerts with a custom permission level, when we know Kanu_20's users already have them--we don't know what that permission level would do to users that already have them. I'd hope that SharePoint wouldn't clear these configured alerts just because new ones can't be made, but if they do (only way to know is with a test), Kanu_20 would create far more damage than alert messages would.
- The article (not my article) shows how to disable alerts creation by means of a permission level you can map to SharePoint Group where you can add the people you don't require to create alerts...if that's not the use case (sorry for not understanding well the use case), then the article is not appropiate for what Kanu is looking for
