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SharePoint new list form permissions. Who can see it?
I read that "anyone in your organization can fill out this form, and they don’t need to have access to the list". I thought this was fantastic. Takes away the extra step of MS forms for very simple forms that feed straight into a list.
I was just about the sent a company wide email with a link to a form and one of my colleagues pointed out she couldn't access the form. I had the list settings locked down so that only me and a couple of other people could see the content.
I had to give read access to All and set it up so that they can only read their own items.
I thought that the new list form was meant to avoid all this faff and everyone could access it? Is this not the case?
Well, it's taken several months, but I've finally figured out what's going wrong here. I created another form and my colleague shared it across certain members of the oraganisation and they couldn't access it.
When you create a list it inherits site permissions. As soon as you create a list form it changes the permissions and creates Unique permissions so that anyone in the organisation can access the list to complete the form, but they can't see the content of the list.
I didn't realise this and I altered the permissions after creating the form. I remember thinking, why does this form have Unique permissions and made it inherit permissions again, which broke the permissions to the form.
2 Replies
Well, it's taken several months, but I've finally figured out what's going wrong here. I created another form and my colleague shared it across certain members of the oraganisation and they couldn't access it.
When you create a list it inherits site permissions. As soon as you create a list form it changes the permissions and creates Unique permissions so that anyone in the organisation can access the list to complete the form, but they can't see the content of the list.
I didn't realise this and I altered the permissions after creating the form. I remember thinking, why does this form have Unique permissions and made it inherit permissions again, which broke the permissions to the form.
you can create a link for everyone in your organization. With this link, all users can fill out the form.
In the background SharePoint give the users access to the list to add new items, but they see no entries in the list, not even their own.
Best, Dave
