Forum Discussion

Copper Contributor

Aug 22, 2025

Sharepoint List Member Tick Box

Hi All, I have a Sharepoint list containing items awaiting approval. These items need to be approved by a number of team members before they are taken to the next stage. Is there a way I can add tic...

microsoft lists

DaveMehr365

MVP

Aug 22, 2025

Hi Lascough20

SharePoint knows only the state from the document approval state, but not each approval request, they are stored in Dataverse. SharePoint are only the trigger and the target.

To view the state in SharePoint you can use ColumnFormatting: https://github.com/pnp/List-Formatting/tree/master/column-samples/generic-approval-status-hover-card

I think in your case you need to build a solution with Power Apps to check each approval on Dataverse. Not proofed, but can be a solution.

Best, Dave

Lascough20

Copper Contributor

Aug 22, 2025

Hi DaveMehr365

Thanks for your reply. Initially not quite what I was looking for but you might have given me a new way do develop this list.

The list is basically suggested topics and answers for a chatbot. Members can read when a new topic is entered onto the list then 'tick' or 'select yes' when they are happy with the answer.

So member 1 has read it, is happy so 'ticks' a box. Member 2 is still unsure so no need to tick. Member 3 happy...tick. Once all are happy, all tick boxes are complete and the topic is entered onto the chatbot.

Thanks again

Lee A