Forum Discussion
Sharepoint Documents for Multiple Departments
A couple very basic/intro guidelines to SharePoint & access rights.
1. Keeping access rights as open & broad as possible will make people's lives easier and make them more productive. No one likes hitting "Access denied" all the time and no one wants to spend their workday adding/removing access rights. Trust your colleagues to treat your content respectfully.
2. Access rights should be limited only based on SECRECY - as in what bad thing will happen if these people see this content. Rights should NOT be based solely on artificial constructs like org structure.
Building on the Intranet idea - Every department or business unit should have a "public" site - a place where they publish who they are, what they do, maybe a list for service requests, etc. Everyone in the org should have access to this site as a visitor. This is where they publish all those policies, procedures, templates, etc. These sites should be easily accessible from the main navigation.
Each department should also have at least one team site (with or without Teams) where they can post and collaborate on working material. Invite anyone to these sites who needs to access the content to get work done. These sites may/may not be open to the entire org as visitors as needed.
Then let the site owners manage access rights and walk away.
If you create a site to hold all the department documents, then you are holding all the documents in a single place where the permissions would become cumbersome in future.
Hope it helps, please like it or mark it as a solution if it resolves ur clarification or issue
-Sudharsan K...