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Forum Discussion

thomasknebel

Copper Contributor

Feb 25, 2022

SharePoint as Content Management System for e.g. Documentation

Does SharePoint allow ”Content Management System” functionality so that e.g documentation on policies, working instructions, flow charts, … can be posted on a company’s intranet rather to have to store all the documentation in documents in a document library?

Best,

Thomas 🙂

SharePoint Online

6 Replies

sherianb
Brass Contributor
Mar 02, 2022
hi thomasknebel, if you're looking for resources to know about SharePoint sites and how you can leverage each for specific needs (an intranet, a collaboration site, etc), check these out:
- Diff SP sites and how it compares with Teams
- SP site design best practices
- Make the most of modern SP sites

Hope these help!
- thomasknebel
  Copper Contributor
  Mar 06, 2022
  sherianb thanks a lot for your reply and the recommended resources you linked. Unfortunately the links don't work, stating "502 Bad Gateway".
RobElliott
Silver Contributor
Feb 27, 2022
thomasknebel yes it does. Our entire business managment system (for 65000 staff) including flow charts, policies, documents and pages is stored across multiple SharePoint sites associated to the main hub site intranet on SharePoint. Are there specific features you are looking for?

Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
- thomasknebel
  Copper Contributor
  Mar 07, 2022
  RobElliott, may I ask you if you used a Team Site or a Communication Site to build you business management system on?
  
  Best regards,
  Thomas
- priya216
  Copper Contributor
  Feb 28, 2022
  Hello
  Can I ask how you have done this ?
- thomasknebel
  Copper Contributor
  Feb 27, 2022
  RobElliott, thank you for your reply and feedback. Actually, you described the features I was looking for, to include flow charts (in particular), policies, documents and pages. It is good to hear that SharePoint can be used to document and publish a business management system. That means I just have to get started with SharePoint in order to get to learn it better and make use of its features.
  
  Thank you,
  Thomas

Resources

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Best,

Thomas 🙂

","body@stringLength":"378","rawBody":"

Best,

Thomas 🙂

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SharePoint as Content Management System for e.g. Documentation","moderationData":{"__ref":"ModerationData:moderation_data:3239481"},"body":"

hi thomasknebel, if you're looking for resources to know about SharePoint sites and how you can leverage each for specific needs (an intranet, a collaboration site, etc), check these out:

- Diff SP sites and how it compares with Teams

- SP site design best practices

- Make the most of modern SP sites

Hope these help!

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"213","kudosSumWeight":0,"postTime":"2022-03-01T19:59:53.686-08:00","lastPublishTime":"2022-03-01T19:59:53.686-08:00","metrics":{"__typename":"MessageMetrics","views":1389},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3214766/message:3239481","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzMjQ4NTkxLDMyNDg1OTE","node":{"__ref":"ForumReplyMessage:message:3248591"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3248591":{"__typename":"ModerationData","id":"moderation_data:3248591","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3248591":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1123788"},"id":"message:3248591","revisionNum":1,"uid":3248591,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3239481"},"conversation":{"__ref":"Conversation:conversation:3214766"},"subject":"Re: SharePoint as Content Management System for e.g. Documentation","moderationData":{"__ref":"ModerationData:moderation_data:3248591"},"body":"sherianb thanks a lot for your reply and the recommended resources you linked. Unfortunately the links don't work, stating \"502 Bad Gateway\".","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"141","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-03-06T07:27:20.451-08:00","lastPublishTime":"2022-03-06T07:27:20.451-08:00","metrics":{"__typename":"MessageMetrics","views":1317},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3214766/message:3248591","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Rank:rank:32":{"__typename":"Rank","id":"rank:32","position":13,"name":"Silver Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:174092":{"__typename":"User","id":"user:174092","uid":174092,"login":"RobElliott","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-08-10T04:05:43.186-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0xNzQwOTItMjE1NDMxaTNFMTE3NEU5MDg1OURGNTA"},"rank":{"__ref":"Rank:rank:32"},"entityType":"USER","eventPath":"community:gxcuf89792/user:174092"},"ModerationData:moderation_data:3217742":{"__typename":"ModerationData","id":"moderation_data:3217742","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3217742":{"__typename":"ForumReplyMessage","uid":3217742,"id":"message:3217742","revisionNum":1,"author":{"__ref":"User:user:174092"},"readOnly":false,"repliesCount":3,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumTopicMessage:message:3214766"},"conversation":{"__ref":"Conversation:conversation:3214766"},"subject":"Re: SharePoint as Content Management System for e.g. Documentation","moderationData":{"__ref":"ModerationData:moderation_data:3217742"},"body":"

thomasknebel yes it does. Our entire business managment system (for 65000 staff) including flow charts, policies, documents and pages is stored across multiple SharePoint sites associated to the main hub site intranet on SharePoint. Are there specific features you are looking for?

Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"208","kudosSumWeight":0,"postTime":"2022-02-27T01:44:29.075-08:00","lastPublishTime":"2022-02-27T01:44:29.075-08:00","metrics":{"__typename":"MessageMetrics","views":1495},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3214766/message:3217742","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzMjQ5NjI3LDMyNDk2Mjc","node":{"__ref":"ForumReplyMessage:message:3249627"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzMjQ5NjI3LDMyMjE4NDk","node":{"__ref":"ForumReplyMessage:message:3221849"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzMjQ5NjI3LDMyMTkwMzI","node":{"__ref":"ForumReplyMessage:message:3219032"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3249627":{"__typename":"ModerationData","id":"moderation_data:3249627","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3249627":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1123788"},"id":"message:3249627","revisionNum":1,"uid":3249627,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3217742"},"conversation":{"__ref":"Conversation:conversation:3214766"},"subject":"Re: SharePoint as Content Management System for e.g. Documentation","moderationData":{"__ref":"ModerationData:moderation_data:3249627"},"body":"RobElliott, may I ask you if you used a Team Site or a Communication Site to build you business management system on?

Best regards,
Thomas","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"142","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-03-07T13:34:39.710-08:00","lastPublishTime":"2022-03-07T13:34:39.710-08:00","metrics":{"__typename":"MessageMetrics","views":1275},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3214766/message:3249627","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:1246183":{"__typename":"User","id":"user:1246183","uid":1246183,"login":"priya216","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-12-09T09:32:06.755-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-3.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1246183"},"ModerationData:moderation_data:3221849":{"__typename":"ModerationData","id":"moderation_data:3221849","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3221849":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1246183"},"id":"message:3221849","revisionNum":1,"uid":3221849,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3217742"},"conversation":{"__ref":"Conversation:conversation:3214766"},"subject":"Re: SharePoint as Content Management System for e.g. Documentation","moderationData":{"__ref":"ModerationData:moderation_data:3221849"},"body":"Hello
Can I ask how you have done this ?","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"41","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-02-28T08:42:47.222-08:00","lastPublishTime":"2022-02-28T08:42:47.222-08:00","metrics":{"__typename":"MessageMetrics","views":1418},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3214766/message:3221849","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3219032":{"__typename":"ModerationData","id":"moderation_data:3219032","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3219032":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1123788"},"id":"message:3219032","revisionNum":1,"uid":3219032,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3217742"},"conversation":{"__ref":"Conversation:conversation:3214766"},"subject":"Re: SharePoint as Content Management System for e.g. Documentation","moderationData":{"__ref":"ModerationData:moderation_data:3219032"},"body":"RobElliott, thank you for your reply and feedback. Actually, you described the features I was looking for, to include flow charts (in particular), policies, documents and pages. It is good to hear that SharePoint can be used to document and publish a business management system. That means I just have to get started with SharePoint in order to get to learn it better and make use of its features.

Thank you,
Thomas","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-02-27T14:51:49.305-08:00","lastPublishTime":"2022-02-27T14:51:49.305-08:00","metrics":{"__typename":"MessageMetrics","views":1458},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3214766/message:3219032","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:text:en_US-components/community/NavbarDropdownToggle-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/community/NavbarDropdownToggle-1745505309807","value":{"ariaLabelClosed":"Press the down arrow to open the menu"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/common/QueryHandler-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/common/QueryHandler-1745505309807","value":{"title":"Query Handler"},"localOverride":false},"CachedAsset:text:en_US-components/messages/EscalatedMessageBanner-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/messages/EscalatedMessageBanner-1745505309807","value":{"escalationMessage":"Escalated to Salesforce by {username} on {date}","viewDetails":"View Details","modalTitle":"Case Details","escalatedBy":"Escalated by: ","escalatedOn":"Escalated on: ","caseNumber":"Case Number: ","status":"Status: ","lastUpdateDate":"Last Update: ","automaticEscalation":"automatic escalation","anonymous":"Anonymous"},"localOverride":false},"CachedAsset:text:en_US-components/users/UserLink-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/users/UserLink-1745505309807","value":{"authorName":"View Profile: {author}","anonymous":"Anonymous"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/users/UserRank-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserRank-1745505309807","value":{"rankName":"{rankName}","userRank":"Author rank {rankName}"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageTime-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageTime-1745505309807","value":{"postTime":"Published: {time}","lastPublishTime":"Last Update: {time}","conversation.lastPostingActivityTime":"Last posting activity time: {time}","conversation.lastPostTime":"Last post time: {time}","moderationData.rejectTime":"Rejected time: {time}"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageSolvedBadge-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageSolvedBadge-1745505309807","value":{"solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageSubject-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageSubject-1745505309807","value":{"noSubject":"(no subject)"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageBody-1745505309807":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageBody-1745505309807","value":{"showMessageBody":"Show More","mentionsErrorTitle":"{mentionsType, select, board {Board} user {User} message {Message} other {}} No Longer Available","mentionsErrorMessage":"The {mentionsType} you are trying to view has been removed from the community.","videoProcessing":"Video is being processed. 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