Forum Discussion
SharePoint and Teams - which one when?
I am curious if you are able to share how you determine when to use SharePoint and when to use Teams (and the SharePoint site created with it).
Here is what I was thinking at my company.
To help guide our users (for a large global company):
Use Teams:
Chat
Short term collaboration on documents with a defined team (generally not open to all)
Simple permissions needed
Move finalized documents to a long term SharePoint site
Use SharePoint:
Department Sites
Intranet Sites
Granular permissions needed
Long term file storage location
There is quite a bit of overlap and I realize you can now do more granular permissions in Teams and could be a long term location, but like many large orgs, there are frequent re organizations, etc.
Currently we have a request process for a SharePoint site (and a request process to delete a SharePoint site) and Teams is self service creation.
Looking for thoughts on how some are approaching and pain points.
2 Replies
hi Duane Alleman, we have blogs about this topic. feel free to check them out 🙂
- https://www.avepoint.com/blog/sharepoint-hybrid/microsoft-teams-sharepoint
- https://www.avepoint.com/blog/sharepoint-hybrid/sharepoint-microsoft-teams
- https://www.avepoint.com/blog/microsoft-teams/microsoft-teams-yammer-sharepoint
hope these help!
Hello Duane Alleman
i think this two ressources can help:
- https://docs.microsoft.com/en-us/microsoft-365/community/team-site-or-communication-site
We use often the inner and outer loop princip, for inner loop we use teams, you have owner and member for conversation and collaboration on the same documents.
For outer loop we use often native sharepoint sites (com site), you have less owner and member as authors and a lot reader, often this are also company public, only internal, informations.
Regards, Dave
