Forum Discussion
Share Folder on Sharepoint Online Site with Internal User Not Entire Site
From the sounds of it, you are sending people to the site instead of using the URL from the Sharing link that you generated for the folder. Users cannot just go to the site another way then navigate to the folder and access it until after they access the generated URL from the share link, which will add permissions.
Another issue I've seen is people will click share type in the address of the individuals, then those people will then be IM or sent seperately a URL copy from a folder from the URL bar, which won't work either, but there is a number of variables that could have happen.
The best way to give access to internal users individually IMO is not to use sharing, but use the manage access link on the folder as shown. This will apply direct permission to the folder and bypass any need for generated links. It will also allow those individuals to get to the site in another way and only see the folders they have access too assuming that is desired result.
What I did was click on the folder then Share at the top. I clicked specific people, allow editing, entered their email address, clicked Outlook, entered the subject and body and sent it. Why would that send a link to the entire site and not the folder?
This is the link that got sent:
It is the folder so why did it ask him to request access to the SITE and not just let him access the folder?
When I did share, I did see his user beside the folder under manage access. We need this to be simple for users to use to send links to each other via email.
I have clicked on the folder then Manage Access, typed in the user's name. I sent him the link to the FOLDER but he still gets a message that he has to request access, which if I accept, gives him full access to the ENTIRE document library. Why does nothing work as it's supposed to?
This is the link sent. HeadOffice is a subsite of our main site and Technology is a subsite of that. THis user does not have access to the site itself and I thought the whole point of Sharing or Manage Access to a folder was to give access just to a folder versus the entire site. Should this not work like OneDrive?- Using subsites is probably part of the problem. It does work like OneDrive, but because of the subsite thing I bet that is why your having issues. What if you try the same thing at the root level site collection as a test?
Our root site is shared with all users as visitors so they would already have permissions. Dumb question. If SharePoint supports and even recommends using a hierarchy of sites to match our organization, why would that then BREAK major features such as sharing files and folders?