Forum Discussion
Set Default Sharing to "People with Existing Access"
- Jan 09, 2019
Hi Gilbert Okello,
We do not support setting the default to people with existing access. When the default link is not available, we set the default to the next supported default link (which in the case above, is specific people). If this is a capability you're interested, I'd suggest submitting this to onedrive.uservoice.com to help us prioritize the work. Thanks!
Stephen Rice
OneDrive Program Manager II
Dear Stephen,
This is causing a lot of confusion, because "Share" and "Copy link" are perceived by users with a very different meaning and most of the times the latter is used with the intention to provide a link to people with existing access.
Furthermore, as reported here, there is the problem of (unexpected and undesired) breaking permissions inheritance.
In conclusion I see several issues introduced by the recent changes:
1. Can't get anymore a "restricted link", a simple and readable url that can be easily shared with people with existing access
2. The default link depends on a combination of different settings but cannot be set to "People with existing access"
3. If the default link type turns out to be "Anyone" or "Anyone in your org with the link" when a user clicks on "Get a link" (with any intention) the default link will be immediately created, breaking the permissions inheritance, which is most of the times undesired and confusing
Possible improvements:
1. "Copy link" should not be used to change permissions, but just provide a link for those who already has access
2. Otherwise, "Copy link" should always be set by default to "people with existing access" and explicitly changed every time if the need is to grant unique permissions
Thanks
Hi Alberto Schiavon,
Thanks for providing your feedback! I'll reply back on the other thread around inheritance breaking.
Our goal for Share & Copy Link is generally the same: both are about helping users share files with others (including getting shareable links). Copy Link is meant to just be a shortcut for creating a shareable link & copying it to your clipboard. If the default link type is set to "Direct/Specific People", copy link will return the existing access link (as you can't copy a link for a specific person without first naming the person :) ).
We've certainly heard the feedback around defaulting all sharing links to People with existing access. Nothing to share yet but it is something we are aware of the desire for. Thanks!
Stephen Rice
OneDrive Program Manager II