Forum Discussion
Retention Labels and destroying records
To make sure we're talking about the same thing...
You can create a classification label that is applied automatically or manually to content (email and documents). The label can mark classified items as permanent records (see below).
Label marking item as a record
You can then publish the labels in policies to make them available to users or as auto-label policies to have them applied automatically to content that satisfies certain criteria.
When an item is marked as a permanent record, it is kept for the retention period specified by the label and then the retention action is executed (in the case above, the item is deleted after 20 years). No other action can happen to it during that time. From https://support.office.com/en-us/article/Overview-of-labels-af398293-c69d-465e-a249-d74561552d30:
Implement records management across Office 365, including both email and documents. You can use a label to classify content as a record. When this happens, the label can’t be changed or removed, and the content can’t be edited or deleted.
Just to clarify, marked as record as part of the labeling process (i.e. the label has the "record" option enabled), or marked as records in SP, then applying some label to them?
I guess there is some difference in this scenario. Try cross-posting to the Compliance space here, perhaps some of the MS folks can shed some light. TonyRedmond might also have an idea, I know he covered this topic in detail for the book :)
If you mark an item as a permanent record, it cannot be deleted, even by a retention policy...
Thanks for your reply. I'm at a loss as to why this is the case. Surely records should be the most important items to have a retention policy?
Just to clarify when you say "mark an item as a permanent record" I assume you mean declare an item as a record? Does the same logic apply if I declare the items as records using a label?