Forum Discussion
Restricted Link in New SPO Sharing Interface
Hi Stewart Foss,
We made a slight behavior change to the "restricted link" option by allowing users to add more people to the document at the same time. Selecting that type of link and entering no name is equivalent to the old model, though we totally agree it's a little weird.
On a SharePoint site, we actually have a 4th option called "People with existing access only" which is identical to the specific people link except that it doesn't allow you to add new people. To confirm, the screenshots above are from OneDrive for Business, correct?
We've been discussing if it makes sense to have that 4th option in ODB as well so I'll forward this thread along internally so can discuss more.
Also, Salvatore Biscari described the correct way to set the "default link" that will show up to users when they click share.
Thanks for the feedback!
Stephen Rice
OneDrive Program Manager II
Hi,
We have the same issue in SharePoint online. On all our site collections we had the default choice as "share with people with existing acces" at once the default was changed to "share with specific people" and it is no longer possible to set the other one as the default since it is not visible as an option in the admin center. Was this caused by an update or something?
Adding StephenRice
- StephenRice
Microsoft
People with existing access was not ever available as a default sharing option (to my knowledge at least). You could set "specific people" as an option though. Thanks!
Stephen Rice
OneDrive Program Manager II
StephenRiceThans for the reply. I'd like to provide you with soma additional info; as you can see we have both options existing alongsite each other in our SharePoint Online sites/libraries. The red "people with existing acces" and the orange "specific people" (sorry for the Dutch). The red "people with existing acces" used to be the default untill now. In the admin center there are only 3 options
1) direct-specific people
2) internal-people within the organisation
3) anonymous: everyone with te link
so it seems that the change in the description of setting 1 caused the red "people with existing acces" to no longer work and shifted the default to the orange "specific people". However both of them are still visible in the libraries which is confusing for users.
Actually on some of our sites, sharing with people that already have access is still the default
Hi StephenRice
I think the problem is that, before, the wording was "Direct - only people who already have permission", while now is "Direct - specific people".
Do both wordings generate the same kind of link?
- StephenRice
Salvatore Biscari, thanks for the clarification. Yes, we did change the wording but the behavior is the same.
The "direct" link has always meant the sharing option that is for sharing with a finite set of recipients (without allowing the share to be passed on further). When set, the user selects recipients and clicks share.
The link for people with existing access is meant specifically for people who already have access. When the user uses this type of link and enters recipients, we check to see if they already have access. If they do, we send the link. If not, we surface and error and require the user to either remove users who don't have access or switch to a different sharing link that can add permission.
Thanks!
Stephen Rice
OneDrive Program Manager II