Forum Discussion
Restrict a SP library for uploaders
To prevent users from creating or editing views while still allowing them to upload and edit documents, configure a custom permission level.
- Create a new permission level
- Using it on your existing “Contribute no delete” level.
- Name it: “Contribute no delete, no list & view update”
- Remove / uncheck the following permissions in the new permission level:
- Manage Personal Views: prevents users from creating or modifying their own personal views.
- Manage Lists: prevents users from creating or modifying public views and other list settings.
- Assign this new permission level to users in the library instead of the default one.
Users: can add and edit documents, but cannot tamper with views or list settings.
Auditors/Owners: retain higher‑level permissions (Edit or Full Control) so they can manage views and see all documents.
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- Create a new permission level
Bear in mind that you cannot limit access to items using Views - or through "security by obscurity" - users will still be able to search for documents and also sync/open them in OneDrive/Explorer where Views do not apply and where they will be able to see everything.
If you need a secure solution, enable Draft Versions on the Library and set Draft Item Security so Only users who can approve items can view Draft Versions. Create an Upload Only custom permission level for your uploaders so they can view, create and update and an Owners permission level for your owners and grant them approve rights.
This way, all documents uploaded will have a draft status by default and will only be accessible to the original uploader and to any one with approve rights to the Library, your Owners.