Forum Discussion
Remove items from News on SharePoint Communication Site
You can change the promoted state to 0, which makes the site a "regular" site page, not a News page. To do that you first have to expose Promoted State in a view (choose a flat view to make it easier to edit). (Use the + in the library view and then select Promoted State and be sure to press Apply.) Once you ahve exposed the column, you can change the order by editing the view.
Then, in quick edit, change promoted state from 2 (news) to 0 (site page). I think the challenge with this approach is that the page still exists and it can still be found in search and you now have it mixed in with "regular" site pages. You could also add a column to Site Pages and "tag" the page as Archive or something like that - but unless you un-publish, it will still be visible in search.
I was looking for something like [Remove from News] or [Unpromote], but Unpublish works.
Only downfall, is when I go to Publish again (we have minor / major versions turned on) to make it view-able by all readers, it adds it back to the News...
You can change the promoted state to 0, which makes the site a "regular" site page, not a News page. To do that you first have to expose Promoted State in a view (choose a flat view to make it easier to edit). (Use the + in the library view and then select Promoted State and be sure to press Apply.) Once you ahve exposed the column, you can change the order by editing the view.
Then, in quick edit, change promoted state from 2 (news) to 0 (site page). I think the challenge with this approach is that the page still exists and it can still be found in search and you now have it mixed in with "regular" site pages. You could also add a column to Site Pages and "tag" the page as Archive or something like that - but unless you un-publish, it will still be visible in search.
- I don't see "Promoted State" as an option when adding a column. Is this something that has changed in the last three years? Why should I have to unpublish page to get it off the stupid "My News" list? The pages now are a year old and they're still appearing. How does this happen? It's ridiculous.
As noted above, changing the promoted state or unpublishing a published news post won't remove it from a news feed. You'd expect unpublishing would be the reverse of publishing and reset the post to a draft version, but it doesn't. It creates a minor version but users can still see the prior published version. You have to either copy the post and delete the original, or use powershell to remove/reset the FirstPublishedDate field.
Hi Susan et al,
Is there a recommended way to turn on a retention , or rather a disposition , policy for news articles ?
i.e. so that they will automatically be deleted e.g. after 2 years?
In SP Online - Do the retention policies need to be first set in the Security and Compliance Centre; where we define a "label" with "no , just delete content that's older than" checked and specify 2 years.
Then we apply the label to the "site pages" library in the Comms site?
Thanks,
Colm
Hi Colm,
You can definitely do this. Define your label in the Security & Compliance Center with the retention setting to delete after 2 years. If you want it to only apply to news articles then it's best to base it on when it was labeled rather than when it's created. This is because you only want to apply the label to new articles and not necessarily ALL site pages. You will leave it up to the end-user to apply the label to the news article thru the SharePoint UI. (below)
You will need to publish the label to all site collection(s) you want to use the label. Although you *can* default the entire site pages library to have the label, if you only want the news article pages to be deleted after 2 years, you will need the end-user to manually apply the retention label to each news article page. Note: you cannot currently see the Label property in the new Page details property, you have to be in the Site Pages library, select the news page and apply the label from the information pane.
Hope that helps.
Joanne Klein
Yes, we want it in search, we want users to be able to look back at the past news, or at least that is how it works now in our current instance.
We also keep everything and might need to think about letting old news 'go away'...
I will look into FLOW to unpublish by changing that column from 2 to 0.
thanks
- If that's the case, would it be OK to just let the News "roll off" the home page of your site? Only the 4 latest articles show up on the home page and then when you add the 5th article, SharePoint automatically creates what is effectively your News Archive. If you don't mind the articles visible in search, that would be the quickest and easiest way to make the news less visible but still accessible.
