Forum Discussion
question about publishing files
Rob Barker I am posting the solution we discovered earlier so to help others as well.
The solution is to go to the Library Settings > Versioning Settings and make sure that the "Create major and minor (draft) versions" option is NOT selected.
You can select No versioning or Create major versions, but don't select the last one. If you do, you will be forced to publish documents.
tommy1973 The only problem is that we are using major and minor versions ie whole numbers are approved and fractions are drafts. Is there a way to fix the problem if using major and minor versions?
I may be misunderstanding the issue but major/minor and publishing is not a 'problem' but is a design. Sounds to me like you don't need minor versioning enabled. Is minor versioning an actual business requirement in your environment? If so, I'd have them validate why that is so because it sounds like it's not understood when and why minor versioning should be used.
1. Does anyone know why this is happening and how to stop it?
2. If I can't stop it from happening, can I just tell people to ignore it?
3. When does someone actually need to publish changes? For example, if they edit a document someone shares with them, they don't have to publish the file for those edits to show up, correct?
1. When a file is in a minor version it will say things like "Changes were made to this file. Publish to update changes" this until it is published to a major version
2. See #1 but, yes - If you have the default setting for 'draft item security' set to anyone can view drafts then anyone can view those drafts (drafts=minor versions)
3. Technically, never. Really only business requirements would dictate when a doc should be published. Edits will show up for everyone unless you've specifically restricted this in the 'Draft Item Security Settings'
Thanks Scott. We have a policy that all draft versions of document are Minor versions in SharePoint and once the documents are approved then they are published as a Major version in SharePoint; i.e. a whole number.
Is this not how SharePoint Major and Minor versioning in SharePoint is supposed to be used.
