Forum Discussion

Copper Contributor

Oct 14, 2022

Question/Solution on Archive backup for Sharepoint Files/Folder that is last modified * 1 year ago

HI All, can i check whether is there a solution whereby we can only archive backup sharepoint online files/folder that was not touch like 1 year ago?? understand there we are to backup sharepoint...

SharePoint Online

DaveMehr365

MVP

Oct 17, 2022

Hello Winterkid

i found this article about archiving document in SharePoint with 6 ways how you can do it:

https://sharepointmaven.com/6-ways-to-archive-documents-in-sharepoint/

But this way's are on the same tenant, you move files into other sites not into another environment.

Microsoft has also announced Sites lifecycle policies last week:

https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/what-s-new-in-security-and-management-in-sharepoint-onedrive-and/ba-p/3648912?WT.mc_id=M365-MVP-5004845#governance

Best, Dave

Winterkid

Copper Contributor

Oct 18, 2022

Hi DaveMehr365 , thank you for your reply.

is there ways to have it backup to a local storage rather than another sharepoint site.
Even after moving from the production sharepoint site to archive site,

correct me if i am wrong, this still is in the overall total sharepoint storage space and does not reduce the storage even after archive.

DaveMehr365
MVP
Oct 18, 2022
Hello Winterkid

yes, you can use thirdparty tools to move/sync your files from M365 to local storage, or backup tools to make the backup on your local store.

When you move files from one M365 site to another, then yes, it's the same storage.

Regards, Dave
- Winterkid
  Copper Contributor
  Oct 27, 2022
  Hi DaveMehr365 ,
  
  Thank you for your reply.
  do you have any recommendation for the third-party tool?
  
  Regards, Winterkid
  - DaveMehr365
    MVP
    Oct 28, 2022
    Hello Winterkid
    
    as examples, but there are certainly some:
    
    backup: your existing backup tool or skykick
    
    sync: layer2
    
    Best, Dave