Forum Discussion
Jean5288
Aug 04, 2022Copper Contributor
Questions about syncing Hub Site with Associated Sites
We set up our departmental SharePoint site around 2 years ago - we have one Hub site with 18 "spokes" for each team. When I was building all of these sites out I was told that permissions for each si...
Jean5288
Aug 05, 2022Copper Contributor
So where/how do I get the Active Directory groups?
SusanHanley
Aug 05, 2022MVP
Jean5288 You can work with your AD Admin to create them. If you have existing Microsoft Teams, you can use the Members group for the Team as well.
- Jean5288Aug 05, 2022Copper Contributor
SusanHanley neither of those options will work with how the sites are organized. Is there any way to make syncing the Hub Visitors to a majority of the team sites work?
- SusanHanleyAug 05, 2022MVPFor each team site, the site owner can opt-in to sync Hub Visitors permissions - so as I said before, you can opt-in for some but not all associated sites. You can associate sites to a hub in "bulk" from the SharePoint Admin Center. From what I can see, you will need to manually opt-in to add the Hub Visitors to each associated site where you want to add the Hub Visitors group - though maybe you can do this with PowerShell. I think that before you go too far with this planning, you want to make sure that you have established the right type of site for each purpose. You can double check with this guide: https://docs.microsoft.com/en-us/microsoft-365/community/team-site-or-communication-site. Assuming that you have private team sites where you want to give READ access to an additional set of users, adding Hub Visitors to each site is a great way to do that. If the team sites are associated to Microsoft Teams, this gives Hub Visitors access to the files and lists on the site without giving them access to the Team chat and other resources associated with the Microsoft 365 Group for the Team.
- Jean5288Aug 05, 2022Copper Contributor
Thanks for the help. Looks like I'm stuck manually updating on each spoke for now. Very tedious, but it is what it is.