Forum Discussion
question about publishing files
Rob Barker I am posting the solution we discovered earlier so to help others as well.
The solution is to go to the Library Settings > Versioning Settings and make sure that the "Create major and minor (draft) versions" option is NOT selected.
You can select No versioning or Create major versions, but don't select the last one. If you do, you will be forced to publish documents.
louise1575 - Note tommy's screenshot and compare your library settings. In fact, grab a full screenshot of this settings page (library settings > versioning) and post it. But basically, sounds like that first setting is set to 'yes' which would mean only approver level permissions can publish. There could be additional factors at play such as require checkout and required columns which might complicate when you actually see the publish button.
tommy1973 wrote:
PittSharePointPro Thanks Scott.
The screen grab of the settings is below. One other thing is that if you publish using the "Publish" link at the top of the screen you don't get the dialogue box to add comments but you do if you publish via the document properties menu.
The screen grab of the settings is below. One other thing is that if you publish using the "Publish" link at the top of the screen you don't get the dialogue box to add comments but you do if you publish via the document properties menu.Thanks for sharing! I was under the impression that you weren't seeing a publish button even though the system was prompting you to publish. Sorry for the confusion there!
So everything that I'm seeing and hearing is 'normal' here for the settings that you're showing me, including the version comments not displaying on multiple file publishing. This is all designed behavior as far as I can tell.
To recap with your settings (to the best of my knowledge):
- The system will prompt to publish drafts (at least in the information panel, possibly other locations)
- Even though a prompt to publish drafts indicates otherwise, anyone with view permissions can 'see' minor version (based off your screenshot settings - there could be broken inheritance permissions and/or item level permissions in play)
- Anyone with edit permissions can view and publish (or unpublish) to a major version
- There are no technical mechanisms in place to prevent publishing, even if a document isn't 'approved' to be published (this is the 'required content approval' bit set to 'no')
- Publishing more than 1 document will not prompt for version comments
PittSharePointPro : as good as the conversation is here, it does not solve my problem, or the original poster's problem. We use minor versioning on files only because it allows for greater historical 'reach' and a better understanding of file changes, though in most libraries 'major' versions are only published when we get to the limit of minor versions. And all users have complete permissions, so it's not due to restrictions.
I'd call it a bug if it weren't for the fact that most users have worked out that they can ignore the (False) message, and carry on. Sadly, though, it diminishes the credibility of SharePoint for those users.
