Forum Discussion
Possible appraochies we can follow to show a notification to users when a news page is created
ChrisWebbTech wrote:
You can’t really use that as it’s alerts for mostly new email coming in to o365 for the user. Microsoft really needs to add Microsoft Teams activity tab to that tab then open it up so other services can use it such as planner, SharePoint etc. and it sync to teams. This way we get a unified alert system and it would also solve having to get email for every alert and get them into teams / activity bell on pages in 365.
ChrisWebbTechthanks for the reply. but can you please explain your reply in more details? When you talk about teams are you referring to SharePoint modern team sites? as i mentioned in my case i am using classic team site.
second point. now if i create a modern team site (which will have an office 365 group) will the notification work? and can the notification in this case be set when creating News pages which are linked to a specific term, as i described in my question? or even if we create a modern team site which will be linked to an office 365 group, we can not define notification to be shown when adding/updates News page which are linked to specific term only?
You to my knowledge cannot add custom notifications to that icon. Your only options would be to send e-mail / push notification to your users. Your best bet is to just use the default SharePoint app which will send users push notifications when new news arrives.
ChrisWebbTech wrote:
I was just going on a rant to how that notification bell should work, nothing you do is going to change how that bell / notification icon works.
You to my knowledge cannot add custom notifications to that icon. Your only options would be to send e-mail / push notification to your users. Your best bet is to just use the default SharePoint app which will send users push notifications when new news arrives.thanks for your reply. OK, i got your point, so the "Notification" are not customizable even if we use MS teams?.. But when you say use "push notification" you mean to use the "alert me" options inside sharepoint lists and libraries, as follow:-
??or you are referring to something else?
Thanks
When SharePoint talks about alerts, it means it fires off emails--there is no such thing, as far as I'm aware, of any other kind of notification in SharePoint out-of-the-box.
Assuming email notification works for your organization's needs, your process is easy--you can use the List's Alert Me function to do that (make emails go to a DL, not just you) if you want people to be informed when anything is created in that list, or you can use a Flow to send emails only when certain conditions with the item you've created are met (i.e., when item (page) is created, if attribute = value, then send email, else do nothing).
It may also be possible to do this via Teams if your organization is using it--Flow would let you post a message in a channel with attributes of the item somebody's just created, so if your organization is used to getting pinged by Teams notifications, that is another way to do it.
Matt Coats wrote:When SharePoint talks about alerts, it means it fires off emails--there is no such thing, as far as I'm aware, of any other kind of notification in SharePoint out-of-the-box.
Assuming email notification works for your organization's needs, your process is easy--you can use the List's Alert Me function to do that (make emails go to a DL, not just you) if you want people to be informed when anything is created in that list, or you can use a Flow to send emails only when certain conditions with the item you've created are met (i.e., when item (page) is created, if attribute = value, then send email, else do nothing).
Matt Coatsok thanks for your reply. First Point. now in our case, our customer is trying to eliminate sending emails, and instead they want to have the alerts inside the sharepoint site itself, ideally under the "Notification" area (the "Ring" icon). so my question is not about sending emails , but rather about showing alerts inside sharepoint under the "Ring" icon. so is this possible?
Matt Coats wrote:It may also be possible to do this via Teams if your organization is using it--Flow would let you post a message in a channel with attributes of the item somebody's just created, so if your organization is used to getting pinged by Teams notifications, that is another way to do it.
Second Point. Now in my case i am using classic team site, and not Microsoft teams.. so if i chose to create a Microsoft team site instead of using sharepoint classic site, then how will "Notifications" work? can i force a notification to be shown under the "Ring" icon when a News page is published and it is linked to a specific term ? or even in Microsoft Teams we can not have this feature?
