Forum Discussion
Is the SharePoint created in MS Teams replacing the Classic Office 365 SharePoint Teams site?
"What I do not want to happen is 5 years down the line finding out I should have stored the documents in Groups instead of Office 365 SharePoint Site Collection. "
You can attach existing sites to group sites soon, if there was some need for that using the "Groupify" method so that's really not an issue because you'll be able to change that if you need to later.
https://www.youtube.com/watch?v=RDNhf5h-CN4
Office 365 Groups seems so easy to create and delete from outlook. Groups seem very temporary like an outlook distribution list or shared mailbox. When you delete a Group it deletes everything, the Planner, SharePoint site, Teams...
The Groups\Teams SharePoint site reminds me of the old SharePoint 2010 Workspace, where a temporary SharePoint site was created to work on a document. Members of staff would all edit and work on the document. When they had finished with the document you would delete the workspace. SharePoint 2010 Workspace was very temporary.
We are storing very important documents and records that need to be stored for many, many years (20+ years). Our company requires a more permanent SharePoint site that cannot easily be deleted, for example the staff member would need access to the Office 365 Admin Centre and not from an Outlook account.
We need to know where to store these very important documents and records. SharePoint Site Collection or MS Groups\Teams SharePoint site.
- Group\Teams SharePoint site = Temporary Documents.
- Office 365 SharePoint Site Collection = Permanent Documents and Records.
What I do not want to happen is 5 years down the line finding out I should have stored the documents in Groups instead of Office 365 SharePoint Site Collection.
Come on Microsoft point me in the right direction.
- When your talking long term solutions then classic sites are still going to be your go to choice since all the Records and a lot of the document management items haven't been moved over to modern just yet.
Technically you don't have to worry about sites getting deleted because you could place sites under preservation etc. But I wouldn't use a group for a records management type setup and stick to classic for now for those types of sites.- "What I do not want to happen is 5 years down the line finding out I should have stored the documents in Groups instead of Office 365 SharePoint Site Collection. "
You can attach existing sites to group sites soon, if there was some need for that using the "Groupify" method so that's really not an issue because you'll be able to change that if you need to later.- Thanks Christopher you have answered all my questions.