Forum Discussion
Is it possible to filter a lookup column using a specific criteria?
Not a fix for the 5000 items issue, but an alternative to your current solution.
Can I assume that Purchase Orders and Invoices are not being changed ever, when the Purchase Order has status Closed? (I assume that)!
Move all Purchase Orders and Invoices into archive lists - Purchase Order Archive and Invoice Archive - thus keeping your active lists item count lower, hopefully below the limit.
Kind regards
John
You can call it a trick or a hack, but what I have done for filtered lookups is using calculated columns to display what I want in that column.
Say you have a Project list with a Status column and a Title column. The Title column is what you want to filter based on Status. Create a Calculated Title column called Active Projects with a calculation of =IF(Status="Active",[Title],""). This will create blank entries for items that do not have Status=Active.
Then go into your lookup column and point it to "Active Project" and it will not display anything that is blank.
Below is an example I used for displaying only Active Students, same would be for Active Projects or POs or whatever. I use this process that has a source list of 8000+ students with varying degree programs. I create calculated columns to only show students in lookup columns that match the degree criteria for that lookup.
May I`m doing something wrong... As soon as I change the status from 'active' to 'inactive', the reports of list with lookup field state 'not assigned' in grouping this field. So link end seems loosing, which is an imaginary behaviour. I am quite new in SPO, is there a way to store the 'ID' of those active records instead of the linked content?
Thanks!
