Forum Discussion
How to use SharePoint for file sharing in a matrix organisation
I need some feedback on how to structure files in a matrix organisation. I imagine other matrix organisations have the same challenges when it comes to files sharing. I have attached a picture of how...
There are several ways to approach this but the fundamental question are:
- What are your security requirements?
- What are the requirements for working offline?
- Do you have record retention/archiving requirements?
In general you want to keep it a simple as possible. Don't over organize things, this just confuses the users.
Managed metadata terms sets can be very helpful for these types of scenarios. By creating Terms Sets at the tenant level, the terms can be shared across the organization. I would recommend creating one term set for the Subjects and another for the Units.
Content Types can also be very helpful when you need to have standard documents across an organization.