Forum Discussion
dgillespie-adf
Apr 23, 2020Brass Contributor
How to generate a SharePoint List to pull users from Office 365?
We have created some great SharePoint lists for deployment purposes and the one SWEET function I would like to see is every time we generate a new SP list, it populates the Name field with users from...
BarryGoblon
Mar 12, 2024Iron Contributor
I suggest automating the synchronization of user data between Office 365 and SharePoint lists, especially for deployment purposes, can significantly streamline operations. The manual process of exporting and importing users is like tending a garden by hand-effective but labor-intensive. A practical solution lies in leveraging Microsoft Power Automate to create an automated workflow that triggers with each new SharePoint list creation. This workflow would fetch user information from Azure Active Directory, focusing on location-based attributes to tailor the user list accordingly. With the right conditions and actions set up, the workflow can populate your SharePoint list with the relevant user data automatically upon creation.
This method not only saves time but also ensures that your SharePoint lists are always up-to-date with active user information based on location, eliminating the need for manual updates. It might require initial setup and tweaking, particularly to filter users by location, but once in place, it's like having an automated garden that seeds itself - effortless and efficient. Remember, access permissions for Azure AD and SharePoint are crucial here, along with a good grasp of Power Automate for setting up the flow correctly. This approach turns a tedious task into a seamless part of your system administration routine, letting you focus on more strategic projects.
This method not only saves time but also ensures that your SharePoint lists are always up-to-date with active user information based on location, eliminating the need for manual updates. It might require initial setup and tweaking, particularly to filter users by location, but once in place, it's like having an automated garden that seeds itself - effortless and efficient. Remember, access permissions for Azure AD and SharePoint are crucial here, along with a good grasp of Power Automate for setting up the flow correctly. This approach turns a tedious task into a seamless part of your system administration routine, letting you focus on more strategic projects.