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How to Disable Automatic Workflow Cleanup
We set up a workflow on one of our SharePoint pages to both approve and keep track of vacation time for our team. We have been confused for a while now how (and why) items mysteriously get dele...
Unfortunately for you, Juan's answer is correct. What you can, though, is copy the records in this list to another one created by you. These items will not be deleted. I had a client once who had to keep track of those and that was the solution. You can create a workflow in Sharepoint Designer or Microsoft Flow to copy items for you. Depending on the values you want, it might not be hard to accomplish. Lemme know if you need help.
Unfortunately you cannot change this setting in SPO, it's just by design
Thank you Juan.
I ended up removing the customized view so all items appear now regardless of the approval status and will just have our admin team manual delete the items that are rejected.
This way it will not matter with workflow status is.
I appreciate your response, which helped me focus in another direction.
