How do you best manage offline documents

Hi, We're looking at setting up a new SharePoint 2016 Server solution for our company. We wish to completely get rid of folders and instead manage our documents with meta data - the way i...

2016

Document Library

files

sharepoint server

Anonymous

Feb 06, 2018

You can't sync right now with meta data so offline isn't really an option for your use case. Also offline files from a single document library is asking for trouble. Setting a standard library definition that runs across multiple Teams/Group/Sites etc. and making use of search is probably a better options, then your sync's are limited to those Teams, but your asking for trouble going with an offline for files these days in that scenario.

Erik Wettergren

Iron Contributor

Feb 07, 2018

OK, thanks for helping out here!

Too bad syncing is not going to work - guess we should disable it all together since otherwise people will still use it only to find a huge pile of unstructured files, add folders locally and then those folders will be synced back up into SharePoint ruining the whole setup in just a few days.

You say that offline files from a single document library is asking for trouble - can you clarify that? why is it asking for trouble (apart from the lack of offline meta data support)?

Setting a standard library definition across multiple teams/Groups/sites sounds interesting but I haven't seen this approach described anywhere before - do you have a reference to "how to do it"?

Also I fail to see this solve anything really as sync of one teams documents still would give hundreds of unsorted offline files.

I have a really hard time to get my head around the fact that Microsoft havent solved this better since they have promoted meta data document management for well over 10 yrs, why no proper offline support in Windows10?

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How do you best manage offline documents

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