Forum Discussion
How do I create a property I can use across sites connect to a hub?
I have several department sites, connected to a hub, on SharePoint Online.
I wish to create a property I can use on any of the lists in the different department sites which I can use to coordinate content display on the hub site from the department sites using something like thre HCWP.
I want to be able to set this property to anything I want, not just some pre-determined set of values.
How do I do this?
I've waded through so much documentation about managed properties, crawled properties, site columns, hub sites, content hubs, content types, term store and so much other stuff that I can't even remember.
Nothing I've tried has worked. The official documentation for current SharePoint Online explains almost nothing beyond the trivialities of creating pages and news. And for the vast majority of third party documentation and blogs out there, it's very difficult to know whether what's being referred to even applies to the current SharePoint version.
4 Replies
There isn't a great option for you here unfortunately, especially since your requirement isn't just for pre-defined values. Some options below:
- Utilize Enterprise Keywords that contains a collection of keywords you can use to tag your data and add new keywords dynamically. However, this isn't scoped to just your Hub (and associated sites). To use Enterprise Keywords in a List or Library, you would go into the List/Library Settings, click on Enterprise Metadata and Keywords Settings, then enable Enterprise Keywords. It will then appear as a column in that list/library. I don't really like this as it contains any keywords from anywhere across the entire tenant.
- Create a Term Set in the Global Term Store and for the Submission Policy set it to Open (Users can add terms from a tagging application). This will allow you to use this Term Set in a Managed Metadata column and users will be able to use the pre-defined terms and add new ones (although not intuitively). Note however, that since this is a Term Set in the Global Term Store, then anyone else can use it for their sites too.
Create a Site Column (Managed Metadata) and a Content Type in the Content Type Hub/Gallery. Use the site column to tag documents, ensuring that this column can be utilized across all SharePoint sites for filtering content in the Highlighted Content Web Part (HCWP).
