Forum Discussion
albertpark
Jun 04, 2024Copper Contributor
Folders for specific members of the group
Greetings, I have a SharePoint team that I want to categorize into three sub-teams, each with 'Edit' access for their specific folders. This way nobody inadvertently edits something that they shoul...
- Jun 04, 2024
Hi albertpark,
In this example I created new channels for the sub group then created the new groups in SharePoint then updated the provisioned folder permissions to restrict access
Create and Manage SharePoint Sub Group Permissions | Scribe (scribehow.com)
If you wanted separate libraries you can create these by going to the sites contents and clicking New at the top these can also have unique permissions similar to the way described in the guide above, but by accessing the library settings rather than the folders access. the folders can then be added as tabs in teams
Feel free to get in contact directly if you want me to go through with you on a teams call
Thanks
Josh
Josh_Wickes
Jun 04, 2024Brass Contributor
Hi albertpark
My suggestion in this instance would be:
- Create 3 seperate groups for each of the 'sub teams'
- Add each if these groups at the sharepoint site level
- Create a document library for each sub group
- In in each of the libraries ettings open the permissions
- By default they will be inheriting from the site
- Stop inheriting permissions and restrict the two groups that do no relate to that library by either reducing access to read only or removing the group altogether
Happy to discuss further
Thanks
Josh
albertpark
Jun 04, 2024Copper Contributor
Follow on questions.
1. Where do I create these sub-groups?
2. Are you saying my SharePoint site can have two or more Document Libraries? If so, how can I create them?
3. What do you mean by adding groups "...at the Sharepoint level?"
I previously created sub-groups through this page, but the sub-groups can't see the group in their Teams app; but they do have their respective privilege for the site.I played around with this as well, but not having any luck.
- Josh_WickesJun 04, 2024Brass Contributor
Hi albertpark,
In this example I created new channels for the sub group then created the new groups in SharePoint then updated the provisioned folder permissions to restrict access
Create and Manage SharePoint Sub Group Permissions | Scribe (scribehow.com)
If you wanted separate libraries you can create these by going to the sites contents and clicking New at the top these can also have unique permissions similar to the way described in the guide above, but by accessing the library settings rather than the folders access. the folders can then be added as tabs in teams
Feel free to get in contact directly if you want me to go through with you on a teams call
Thanks
Josh
- albertparkJun 05, 2024Copper Contributor
Josh_Wickes One other question!
How am I supposed to handle the feature to add "Members?" Do I need to add visitors who only have Read-access to this "Member" list? I currently have only our immediate team, but they have different access to different sub-team folders now. Not sure what to do about this member list now...
- Josh_WickesJun 05, 2024Brass ContributorIt can be left empty as long as all the users are added to atleast one of the subgroups then they will have access to the site and the team
- albertparkJun 04, 2024Copper Contributor
Wow! I think this solves my problem! Thank you so much for your assistance!!!
- Josh_WickesJun 04, 2024Brass ContributorNot a problem happy to help 🙂