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Dean_Gross
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Feb 16, 2018

Finding files in SPO recycle bin

what is the trick for finding specific files in SPO recycle bin? we can only sort by title and date deleted, there is no filtering and when there are thousands of files, it is an endless scroll which is unusable.

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what is the trick for finding specific files in SPO recycle bin? we can only sort by title and date deleted, there is no filtering and when there are thousands of files, it is an endless scroll which is unusable.

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what is the trick for finding specific files in SPO recycle bin? we can only sort by title and date deleted, there is no filtering and when there are thousands of files, it is an endless scroll which is unusable.

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in SPO recycle bin","moderationData":{"__ref":"ModerationData:moderation_data:3896671"},"body":"It would be really nice if it had a search, wouldn't it. What I've been doing is scrolling down to the bottom and doing a control + f to search text in the path or filename on the page. 😕","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"188","kudosSumWeight":1,"postTime":"2023-08-10T08:41:10.921-07:00","lastPublishTime":"2023-08-10T08:41:10.921-07:00","metrics":{"__typename":"MessageMetrics","views":20243},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:160075/message:3896671","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzODk2Njc4LDM4OTY2Nzg","node":{"__ref":"ForumReplyMessage:message:3896678"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3896678":{"__typename":"ModerationData","id":"moderation_data:3896678","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3896678":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1760031"},"id":"message:3896678","revisionNum":1,"uid":3896678,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3896671"},"conversation":{"__ref":"Conversation:conversation:160075"},"subject":"Re: Finding files in SPO recycle bin","moderationData":{"__ref":"ModerationData:moderation_data:3896678"},"body":"

christinepayton 

 

Lucky you, I have probably gigabytes of data to browse through. Scrolling to the bottom would take me at least half a day...

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C'mon Microsoft!","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"71","kudosSumWeight":1,"repliesCount":0,"postTime":"2023-03-03T05:57:55.403-08:00","lastPublishTime":"2023-03-03T05:58:24.147-08:00","metrics":{"__typename":"MessageMetrics","views":27243},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:160075/message:3758604","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:1085352":{"__typename":"User","id":"user:1085352","uid":1085352,"login":"LTarbutton","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-06-22T10:18:23.752-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-4.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1085352"},"ModerationData:moderation_data:3754643":{"__typename":"ModerationData","id":"moderation_data:3754643","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3754643":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1085352"},"id":"message:3754643","revisionNum":1,"uid":3754643,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumTopicMessage:message:160075"},"conversation":{"__ref":"Conversation:conversation:160075"},"subject":"Re: Finding files in SPO recycle bin","moderationData":{"__ref":"ModerationData:moderation_data:3754643"},"body":"

Dean_Gross you wrote this in 2018 and as a new sharepoint user I am shocked that the recycle bin remains just as unusable and unsearchable as before...

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Dean_Gross you can try to this this tool Release spoqa1.22.02.25 · abrcheng/SharePointOnlineQuickAssist (github.com)

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Agreed this functionality needs to be accessible to Site Collection Admins. Please add to top priority

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Dean_Gross You can use PowerShell to export the recycle bin items to a csv file and use excel to filter on dates, users, etc.

All you need to do is install the SharePoint PNP Powershell module and run the following:

 

Connect-PnPOnline -Url https://<sitecollectionurl/
Get-PnPRecycleBinItem -firstStage | export-csv <filepath>

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@Dean Gross 

Can we run a similar command to export the items from the Second Stage recycle bin of a users' OneDrive recycle bin?  Also do you know if we can run a Flow that checks for items in a users OneDrive Second Stage recycle bin?

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csesti-Jabil you can use the same command with the Second Stage switch

Get-PnPRecycleBinItem -SecondStage

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JSleithanks for the suggestion, that will help the SPO admins, but it won't help the site owners who can't use POSH. Microsoft still needs to address this basic level of functionality in the UI.

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Dean_Gross

 

 https://lazyadmin.nl/powershell/restore-recycle-bin-sharepoint-online-with-powershell/amp/

 

and you also also filter by directory name : 

 

$_.DirNAme -match \"sites/….\"

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Did someone find out how you can select files from the recycle bin to remove (filter on user, sort on file size etc.) Dean_Gross 

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I've found this UNTESTED and (relativelly) old powershell script search option, that we'll explore in our team. http://www.sharepointdiary.com/2016/07/sharepoint-online-search-recycle-bin-using-powershell.html

As recycleBin is now the only Back Up management mechanism in SPO, it is almost indispensable to make it more efficient. At the moment it works that's it. Good search / filtering mechanism would make it great.

We had an incident where a user misunderstanding onedrive synchronisation just deleted ~7000 files from his synced folders (Sharepoint). Was hell to find all these mistakenly deleted files (as other files were also rightfully deletes in the middle).

 

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