Forum Discussion

Juan M Baena's avatar
Juan M Baena
Iron Contributor
Mar 12, 2019

Files Shared with Me/By

In OneDrive we get a great view that shows all files that have been shared with you.  Also we get to see files we share with other people.   However, if we are in SharePoint Online is there a way i...
SharePoint Online
Juan M Baena's avatar
Juan M Baena
Iron Contributor
Mar 13, 2019
Thank you all. In our case we do not aloe external sharing but will be nice having a view on that same usage report page of the files shared internally for that specific site collection.
ChrisWebbTech's avatar
ChrisWebbTech
MVP
Mar 13, 2019
Pretty sure that shows any sharing links. Not external to org but external to the site. So it should show for you I believe.
  • StephenRice's avatar
    StephenRice
    Icon for Microsoft rankMicrosoft
    Mar 13, 2019

    Hi all,

     

    Shared With Us on Group-connected sites is the only thing we have in product today here and I don't have anything new to share about further improvements in this space. 

     

    I am curious though, how would you all answer these questions?

    • What should show up in a "Shared with Us" view for a Group-Connected Site? 
    • What should show up in the view for a non-group connected site? 
    • What is the definition of a file that is "Shared By Us"? 

     

    Thanks for your feedback!

     

    Stephen Rice

    OneDrive Program Manager II

    • Clemens Roth's avatar
      Clemens Roth
      Copper Contributor
      Apr 25, 2019

      StephenRice 

      I believe that especially the "Shared by us" (or shared outside the group) view is important. We are using group-connected TeamSites and people are asking a lot about the option to easily see what files and folders have been shared outside the group, including links and specific people in the company and externals. Does this make sense?

       

      In addition to that people need an easy, visual way (not in the details view) to see that a folder has been shared with other people than the group members to prevent them from accidentally sharing files that shouldn't be shared. I'm thinking of a something like an icon that indicates that there is external access. Especially when the external access has been inherited from a folder... 

       

      Looking forward to your reply!

      Best

      Clemens

    • Naveen Karla's avatar
      Naveen Karla
      Iron Contributor
      Mar 13, 2019

      Rather than a Shared With Us view for a group it'll be better if we have a shared page per site where each user can view all files folders or sharing links they have created and manage access from there and site admin can view all the shares from the site and manage access.

    • ChrisWebbTech's avatar
      ChrisWebbTech
      MVP
      Mar 13, 2019
      I personally don't think you can really program or get much us out of a "Shared with us" view, I think what's more important is what Files are being shared out by the Team/Group/Site. Seems that this is available on the site usage page thou, I haven't really dug into it enough to know what qualifies to show up on that list, but having a view similar to How onedrive has so you can quickly act / select / change on these files with Sharing links, would be nice to have.

Resources